A3 PROBLEM SOLVING REPORT CHECKLIST

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--- PROBLEM DEFINITION & BACKGROUND ---
[ ] Describe the problem in detail. What is happening?
[ ] What is the magnitude of the problem? (e.g., defect rate, downtime, cost)
[ ] What is the impact of the problem (e.g., cost, customer satisfaction, safety)?
[ ] When did the problem start or become noticeable?
[ ] Which area/department is affected by the problem? (Production, Maintenance, Quality Control, Supply Chain, Other)
[ ] What are the initial observations regarding the problem?
[ ] Attach any relevant data, charts, or graphs illustrating the problem.

--- CURRENT STATE ANALYSIS (ROOT CAUSE IDENTIFICATION) ---
[ ] Describe the problem in detail.  Include relevant data points.
[ ] What potential contributing factors have been identified? (Machine Malfunction, Material Variation, Process Deviation, Operator Error, Environmental Factors, Other (Specify in LONG_TEXT))
[ ] Explain the data and analysis used to determine the problem is significant.
[ ] What is the current defect rate or error frequency?
[ ] Attach relevant data charts or graphs supporting the problem definition.
[ ] What is the Ishikawa (Fishbone) Diagram or 5-Why Analysis Summary?
[ ] Describe any process flow diagrams used to visualize the process and identify areas of concern.

--- PROPOSED COUNTERMEASURES ---
[ ] Detailed Description of Proposed Countermeasure(s)
[ ] Estimated Cost of Countermeasure(s) (USD)
[ ] Which departments/teams are involved in implementation? (Production, Maintenance, Engineering, Quality, Supply Chain, Other (Specify in LONG_TEXT))
[ ] Estimated Start Date for Countermeasure Implementation
[ ] Estimated Completion Date for Countermeasure Implementation
[ ] Number of Personnel Required for Implementation
[ ] Level of Risk Associated with the Proposed Countermeasure (High/Medium/Low) (High, Medium, Low)
[ ] Potential Contingency Plans if Countermeasure Fails

--- IMPLEMENTATION PLAN ---
[ ] Planned Start Date for Countermeasure Implementation
[ ] Planned Completion Date for Countermeasure Implementation
[ ] Estimated Resource Cost (USD)
[ ] Responsible Department (Production, Engineering, Quality, Maintenance, Supply Chain)
[ ] Implementation Priority (High/Medium/Low) (High, Medium, Low)
[ ] Detailed Steps for Implementation
[ ] Required Resources (select all that apply) (Personnel, Equipment, Software, Materials, Training)
[ ] Responsible Party Signature

--- RESULTS & VERIFICATION ---
[ ] Target Improvement Metric (e.g., % reduction, units/hour)
[ ] Actual Improvement Metric Achieved
[ ] Improvement Level (vs. Target) (Exceeded Target, Met Target, Slightly Below Target, Significantly Below Target)
[ ] Data/Metrics Used to Verify Results (explain the method)
[ ] Supporting Data/Charts/Graphs
[ ] Statistical Significance (if applicable) (Statistically Significant, Not Statistically Significant, Not Applicable)
[ ] Description of any deviations from expected results and explanations

--- LESSONS LEARNED & STANDARDIZATION ---
[ ] Summarize key learnings from the problem-solving process.
[ ] Describe how these learnings will be communicated to relevant teams.
[ ] Which existing procedures or documents should be updated based on this experience? (Standard Operating Procedures (SOPs), Work Instructions, Training Materials, Control Plans, Other (Specify in LONG_TEXT))
[ ] Specify details for any â€˜Otherâ€™ selection in previous element.
[ ] Estimated time saved/cost reduction due to standardization (if applicable).
[ ] Describe any potential risks associated with the countermeasures and how they will be mitigated.
[ ] Date of next review to ensure sustainability of implemented solutions.

--- REPORT FORMAT & COMPLETENESS ---
[ ] Report Version Number
[ ] Report Title (Clear & Concise)
[ ] Report Creation Date
[ ] A3 Template Used (Standardized) (Template v1.0, Template v1.1, Customized Template (Specify))
[ ] Briefly describe any deviations from the standard A3 format (if applicable)
[ ] Report Completed by (Role) (Engineer, Technician, Supervisor, Other (Specify))
[ ] Report Completer Signature
[ ] Supporting Documentation (Graphs, Charts, Photos)

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