ADA COMPLIANCE CHECKLIST FOR HR

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--- JOB DESCRIPTION & ESSENTIAL FUNCTIONS ---
[ ] Review Job Description for Discriminatory Language
[ ] Does the job description list only essential functions? (Yes, No, Unsure)
[ ] Identify and Document Any Modified Essential Functions
[ ] Review Physical Requirements Listed? (Yes, No)
[ ] Number of Job Descriptions Reviewed
[ ] Date of Last Job Description Review

--- RECRUITMENT & ADVERTISING ---
[ ] Does the job posting include a statement about the EEO policy? (Yes, No, N/A)
[ ] Does the job posting avoid discriminatory language regarding age, race, gender, etc.? (Yes, No, Review Needed)
[ ] Review job description for potential bias or exclusionary language. Provide notes.
[ ] Checkboxes for requirements: Which of these are required: Physical Abilities, Specific Appearance, Age? (Physical Abilities, Specific Appearance, Age, None)
[ ] Upload a copy of the job posting for review.
[ ] Does the job description specify essential functions clearly? (Yes, No, Unsure)

--- APPLICATION PROCESS ---
[ ] Application Method (Online Application, Paper Application, Email Application)
[ ] Number of Accessible Application Forms Available (if applicable)
[ ] Accessibility Features Offered in Online Application (Select all that apply) (Screen Reader Compatibility, Keyboard Navigation, Adjustable Font Size, Color Contrast Options)
[ ] Upload Sample Application Form (for review of accessibility)
[ ] Is there a dedicated contact for application accessibility questions? (Yes, No)
[ ] Describe the process for applicants to request an alternative application format (e.g., large print, braille)

--- REASONABLE ACCOMMODATION REQUESTS ---
[ ] Date of Accommodation Request Received
[ ] Description of Requested Accommodation
[ ] Type of Accommodation Requested (Modified Work Schedule, Assistive Technology, Job Restructuring, Reassignment, Other)
[ ] Employee's Explanation of Disability and Need for Accommodation
[ ] Estimated Cost of Accommodation (if known)
[ ] Accommodation Status (Approved, Denied, Pending)
[ ] Reason for Denial (if applicable)
[ ] Date of Decision Communicated to Employee

--- INTERACTIVE PROCESS ---
[ ] Employee's Description of Accommodation Needs
[ ] HR Representative's Initial Assessment & Potential Solutions
[ ] Potential Accommodation Options Discussed (Check all that apply) (Modified Work Schedule, Assistive Technology, Job Restructuring, Reassignment, Other (Specify in Long Text))
[ ] Employee's Feedback on Proposed Solutions
[ ] Estimated Cost of Proposed Accommodation (if applicable)
[ ] Date of Initial Interactive Process Meeting
[ ] Summary of Agreement Reached (or Lack Thereof)

--- MEDICAL INQUIRIES & CONFIDENTIALITY ---
[ ] Is there a documented need for medical inquiry? (Yes, No)
[ ] Specific job function requiring clarification:
[ ] Documentation of medical inquiry process:
[ ] Was the inquiry job-related and consistent with business necessity? (Yes, No)
[ ] Details of how confidentiality was maintained:
[ ] Medical information stored separately from personnel file? (Yes, No)

--- WORKPLACE ACCESSIBILITY ---
[ ] Entrance Accessibility Assessment (Ramps, Automatic Doors)
[ ] Doorway Width (Minimum 32 inches)
[ ] Maneuvering Space at Workstations (Minimum 30x48 inches)
[ ] Accessible Restroom Availability (Yes, No, N/A)
[ ] Accessible Parking Availability (Yes, No, N/A)
[ ] Details of Any Identified Accessibility Barriers
[ ] Photos/Documentation of Accessibility Features

--- ASSISTIVE TECHNOLOGY & EQUIPMENT ---
[ ] What types of assistive technologies are currently available? (Screen Readers, Magnification Software, Speech-to-Text Software, Ergonomic Keyboards, Adjustable Desks, Specialized Mice/Trackballs, None)
[ ] Number of ergonomic keyboards currently in use:
[ ] Number of adjustable desks currently in use:
[ ] Process for requesting new assistive technology: (Online Form, Email Request, Verbal Request to Manager)
[ ] Upload documentation/quotes for assistive technology purchases (optional)
[ ] Describe any ongoing challenges related to assistive technology access or usage.

--- TRAINING & AWARENESS ---
[ ] Which ADA topics were covered in the training? (Reasonable Accommodations, Confidentiality, Interactive Process, Workplace Accessibility, Legal Responsibilities, Recruitment & Hiring)
[ ] How many employees attended the training?
[ ] Date of last ADA training session:
[ ] Briefly describe the key takeaways from the training:
[ ] Training Delivery Method: (In-Person, Online Webinar, Online Module, Combination)
[ ] Upload training materials (presentation, handout)

--- RECORDKEEPING & DOCUMENTATION ---
[ ] Date of Accommodation Request Received
[ ] Summary of Accommodation Request
[ ] Documentation of Interactive Process - Employee Perspective
[ ] Documentation of Interactive Process - Employer Perspective
[ ] Supporting Medical Documentation (if applicable)
[ ] Accommodation Outcome (Accommodation Provided, Accommodation Not Provided - Explanation Required, Alternative Accommodation Offered)
[ ] Explanation for Accommodation Not Provided (if applicable)
[ ] Date Accommodation Implemented (or Denial Date)

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