APARTMENT BUILDING MAINTENANCE INSPECTION CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- EXTERIOR & GROUNDS ---
[ ] Overall Grounds Condition
[ ] Lawn Height (inches)
[ ] Landscaping Issues? (Overgrown, Dead Plants, Irrigation Problems, Pest Infestation, None)
[ ] Number of Cracked/Damaged Pavement Sections
[ ] Comments on Walkway Surfaces
[ ] Last Landscaping Service Date
[ ] Photos of Exterior Conditions

--- BUILDING ENVELOPE ---
[ ] Roof Leakage (Scale of 0-5, 0=None, 5=Severe)
[ ] Roof Condition (Excellent, Good, Fair, Poor)
[ ] Number of Cracked Window Panes
[ ] Window Frame Condition (Excellent, Good, Fair, Poor)
[ ] Notes on Exterior Wall Deterioration
[ ] Last Time Gutter Cleaning Performed
[ ] Condition of Weather Stripping (Good, Fair, Poor)
[ ] Photos of any Damage (Roof, Walls, Windows)

--- COMMON AREAS ---
[ ] Stairwell Lighting Functionality (1-5, 5 being fully functional)
[ ] Hallway Obstructions? (Boxes, Furniture, Trash/Debris, None)
[ ] Elevator Operation (if applicable) (Operating Smoothly, Minor Issues, Major Issues - Out of Service)
[ ] Description of Lobby Cleanliness & Condition
[ ] Date of Last Carpet Cleaning (Lobby/Hallways)
[ ] Condition of Interior Doors (Common Areas) (Good, Minor Scratches/Dings, Damage/Repair Needed)
[ ] Location of any observed hazards (e.g., uneven flooring)

--- HVAC SYSTEMS ---
[ ] Supply Air Temperature (Deg F)
[ ] Return Air Temperature (Deg F)
[ ] Exhaust Fan RPM
[ ] Filter Condition (Excellent, Good, Fair, Poor)
[ ] Condenser Coil Condition (Clean, Slightly Dirty, Dirty, Very Dirty)
[ ] Notes on Compressor Noise/Vibration
[ ] Last Maintenance Date
[ ] Issues Found (Check all that apply) (Leaking Refrigerant, Unusual Noise, Poor Airflow, Electrical Malfunction, Other)

--- PLUMBING SYSTEMS ---
[ ] Water Pressure (PSI)
[ ] Hot Water Temperature (F) (Below 120°F, 120-140°F, Above 140°F)
[ ] Faucet Operation (Working Properly, Dripping, Leaking, Broken)
[ ] Toilet Flush Function (Proper Flush, Weak Flush, Leaking, Clogged)
[ ] Any observed leaks or unusual noises?
[ ] Last Plumbing Maintenance Date

--- ELECTRICAL SYSTEMS ---
[ ] Voltage (Amps)
[ ] Circuit Breaker Rating (Amps)
[ ] Panel Condition (Visual) (Excellent, Good, Fair, Poor)
[ ] Electrical Hazards Present? (Exposed Wiring, Damaged Outlets, Frayed Cords, Overloaded Circuits, None)
[ ] Last Inspection Date
[ ] Notes on Wiring Condition
[ ] Smoke Detector Functionality (Checked?) (Yes, No)

--- FIRE SAFETY ---
[ ] Fire Extinguisher Inspection Date
[ ] Fire Extinguisher Condition (Good, Needs Maintenance, Damaged/Missing)
[ ] Smoke Detector Functionality (per detector) (Working, Needs Battery, Malfunctioning, Missing)
[ ] Last Fire Alarm System Test Date
[ ] Fire Alarm System Status (Operational, Needs Repair, Out of Service)
[ ] Notes on Fire Safety Observations

--- SAFETY & SECURITY ---
[ ] Security Camera Locations
[ ] Lighting Levels (Foot Candles)
[ ] Gate Operation (Fully Functional, Malfunctioning - Report Needed, Requires Repair, Not Operational)
[ ] Lock Cylinder Condition (Main Entrance) (Good, Worn, Damaged, Requires Replacement)
[ ] Date of Last Security Patrol Review
[ ] Comments on Overall Security Presence
[ ] Number of Working Smoke Detectors (Common Areas)

--- UNIT CONDITION (SAMPLE) ---
[ ] Appliance Age (Refrigerator)
[ ] Appliance Age (Oven/Stove)
[ ] Water Leaks Present? (Yes, No, Unsure)
[ ] Smoke Detector Functioning? (Yes, No, Unsure)
[ ] Overall Unit Condition Notes
[ ] Evidence of Pests? (Yes, No, Unsure)
[ ] HVAC Thermostat Reading

--- OVERALL OBSERVATIONS & ACTION ITEMS ---
[ ] General Comments/Observations
[ ] Severity Rating (1-5, 1=Low, 5=High)
[ ] Recurring Issues? (Yes, No, Unknown)
[ ] Date Action Required
[ ] Detailed Action Plan
[ ] Assigned To (Maintenance Team, Contractor, Management)
[ ] Inspector Signature
[ ] Reference/Ticket Number

--- END OF TEMPLATE ---
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