APPAREL INVENTORY SHRINKAGE AUDIT CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- INITIAL STOCK VERIFICATION ---
[ ] Date of Initial Verification
[ ] Beginning Inventory Count (Units)
[ ] Beginning Inventory Value ($)
[ ] Verification Method (Manual Count, System Printout, Cycle Count)
[ ] Notes/Comments on Initial Verification
[ ] System Used for Records (Spreadsheet, Dedicated Inventory Software, POS System, Other)

--- RECEIVING & PUTAWAY ---
[ ] Receiving Date
[ ] Purchase Order (PO) Number
[ ] Condition of Shipment (Upon Arrival) (Excellent, Good, Damaged, Poor)
[ ] Packaging Integrity Issues? (Tears, Wetness, Tampering, None)
[ ] Quantity Received
[ ] Quantity Expected
[ ] Discrepancies Noted (If Any)
[ ] Putaway Location Confirmed?

--- SALES FLOOR OBSERVATION ---
[ ] High-Theft Area 1 (e.g., near entrance)
[ ] Estimated Foot Traffic (per hour)
[ ] Visible Display Issues (check all that apply) (Misaligned Items, Empty Hooks/Racks, Damaged Packaging, Poor Signage)
[ ] Notes on Customer Behavior
[ ] Time of Observation
[ ] Overall Floor Appearance (Excellent, Good, Fair, Poor)

--- STOCKROOM INSPECTION ---
[ ] Stockroom Location (GPS Coordinates)
[ ] Average Monthly Temperature (°C)
[ ] Lighting Adequacy (Excellent, Good, Fair, Poor)
[ ] Security Features Present (Locked Doors, Security Cameras, Alarm System, Limited Access)
[ ] Last Cleaning Date
[ ] Evidence of Pests (Yes/No)
[ ] Photos of Stockroom Condition

--- POINT OF SALE (POS) SYSTEM ANALYSIS ---
[ ] Average Daily Sales Volume
[ ] Average Transaction Value
[ ] Date of Last POS System Audit
[ ] POS System Version (Version 2.0, Version 2.5, Version 3.0, Unknown)
[ ] POS System Integrations (Inventory Management, Customer Relationship Management (CRM), Accounting Software, E-commerce Platform, None)
[ ] Notes on Unusual Sales Patterns

--- EMPLOYEE INTERVIEWS ---
[ ] Describe any unusual observations regarding inventory handling.
[ ] Estimate the percentage of shrinkage you suspect occurs in your area of responsibility.
[ ] Have you noticed any changes to security procedures recently? (Yes, No, Not Applicable)
[ ] Date of last suspected loss or theft incident.
[ ] Name of employee interviewed.
[ ] Are you familiar with the company's inventory loss prevention policies? (Yes, fully, Somewhat, No)

--- SECURITY SYSTEM REVIEW ---
[ ] Number of Security Cameras Functioning
[ ] Alarm System Status (Armed/Disarmed) (Armed, Disarmed, Testing)
[ ] Last Camera System Maintenance Date
[ ] Last Alarm System Test Time
[ ] Describe any observed security vulnerabilities
[ ] Door/Window Sensor Status (Functional/Malfunctioning) (Functional, Malfunctioning)
[ ] Location of Security System Control Panel

--- PHYSICAL INVENTORY COUNT ---
[ ] Item Code
[ ] Quantity on Hand (Counted)
[ ] Unit of Measure
[ ] Notes/Observations during count (e.g., damage, misplacement)
[ ] Date of Count
[ ] Time of Count
[ ] Exact Location within Store

--- DISCREPANCY INVESTIGATION ---
[ ] Describe the Discrepancy
[ ] Estimated Value of Loss ($)
[ ] Possible Cause (Select One) (Theft (Internal), Theft (External), Data Entry Error, Shipping Error, Damage/Obsolescence, Unknown)
[ ] Affected Product Categories (Select all that apply) (Tops, Bottoms, Dresses, Outerwear, Accessories, Shoes)
[ ] Date of Discrepancy Identified
[ ] Approximate Time of Discrepancy
[ ] Location of Discrepancy (e.g., Stockroom A, Sales Floor)
[ ] Supporting Documentation (e.g., Photos, Shipping Records)

--- CORRECTIVE ACTION PLAN ---
[ ] Summary of Key Shrinkage Drivers Identified
[ ] Target Shrinkage Reduction Percentage (Annual)
[ ] Recommended Security Enhancements (Select all that apply) (Increased CCTV Coverage, Enhanced Employee Background Checks, Improved Loss Prevention Training, Access Control System Implementation, Inventory Tagging/RFID System, Regular Stocktaking Schedules)
[ ] Implementation Start Date for Corrective Actions
[ ] Date for First Review of Corrective Actions
[ ] Estimated Cost of Implementation (USD)
[ ] Person Responsible for Corrective Action Implementation

--- END OF TEMPLATE ---
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