ART GALLERY INVENTORY AUTHENTICATION CHECKLIST

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--- ARTWORK IDENTIFICATION ---
[ ] Artwork Title
[ ] Artist Name
[ ] Inventory Number
[ ] Medium
[ ] Dimensions (HxWxD)
[ ] Date of Creation (Estimate)
[ ] Artwork Status (On Display, In Storage, Loaned Out)

--- PROVENANCE VERIFICATION ---
[ ] Initial Acquisition Source
[ ] Date of Initial Acquisition
[ ] Seller/Acquisition Details (Name, Contact)
[ ] Supporting Documentation (Receipts, Invoices)
[ ] Record of Previous Owners (if known)
[ ] Provenance Research Status (Complete, Partial, Ongoing, Not Started)
[ ] Expert Opinion/Appraisal Notes (Provenance)

--- CONDITION ASSESSMENT ---
[ ] Overall Condition Description
[ ] Presence of Cracking (Scale 0-10)
[ ] Presence of Fading (Scale 0-10)
[ ] Presence of Water Damage (Scale 0-10)
[ ] Frame Condition (if applicable) (Excellent, Good, Fair, Poor, No Frame)
[ ] Condition Photos (Multiple)
[ ] Specific Damage Details (e.g., scratches, tears)
[ ] Conservation Treatment Required? (Yes, No, Maybe)

--- AUTHENTICATION DOCUMENTATION REVIEW ---
[ ] Date of Authentication Document
[ ] Summary of Authentication Findings
[ ] Authentication Authority (Recognized Expert, Appraisal Firm, Artist's Estate, Other)
[ ] Upload Authentication Certificate (if available)
[ ] Any discrepancies or concerns with the document
[ ] Document Validity Status (Valid, Expired, Questionable, Invalid)

--- DIGITAL RECORD CREATION ---
[ ] Artwork Title
[ ] Artist Name
[ ] Year Created
[ ] Description of Artwork
[ ] Front View Image
[ ] Back View Image
[ ] Detail Image(s)
[ ] Medium (e.g., Oil, Acrylic, Bronze) (Oil, Acrylic, Watercolor, Bronze, Other)

--- INSURANCE VALUATION CONFIRMATION ---
[ ] Current Insurance Valuation
[ ] Previous Insurance Valuation
[ ] Justification for Valuation Change (if applicable)
[ ] Valuation Report (if available)
[ ] Valuation Source (Internal Appraisal, External Appraiser, Auction Record)
[ ] Date of Valuation

--- STORAGE ENVIRONMENT CHECK ---
[ ] Temperature (Â°C)
[ ] Relative Humidity (%)
[ ] Light Exposure (Lux)
[ ] UV Filter Status (Active, Inactive, Not Applicable)
[ ] Last Environment Calibration Date
[ ] Notes/Observations about Environment
[ ] Pest Control Measures (Monthly, Quarterly, As Needed)

--- SECURITY PROTOCOL VERIFICATION ---
[ ] Alarm System Status (0=Off, 1=On)
[ ] Access Control System Status (Active, Inactive)
[ ] Last Security System Maintenance Date
[ ] Scheduled Security System Check Time
[ ] Areas with Security Cameras (Entrance, Storage Room, Display Area, Loading Dock)
[ ] Visitor Log Usage (Always Used, Sometimes Used, Never Used)
[ ] Security Personnel on Duty (Name/ID)

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