AUTO REPAIR SHOP PARTS ORDERING CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- VEHICLE INFORMATION & REQUEST ---
[ ] Customer Name
[ ] Vehicle Year
[ ] Vehicle Make
[ ] Vehicle Model
[ ] Vehicle VIN
[ ] Customer Request/Complaint Description
[ ] Reason for Parts Request (Repair, Maintenance, Customer Request)

--- PARTS IDENTIFICATION & VERIFICATION ---
[ ] Customer/Technician Request Details
[ ] Vehicle Year
[ ] Vehicle Mileage
[ ] Vehicle Make (Ford, Chevrolet, Toyota, Honda, BMW, Mercedes-Benz)
[ ] Vehicle Model
[ ] Engine Type
[ ] Part Number (OEM)
[ ] Description of Part Needed

--- INVENTORY CHECK ---
[ ] Quantity on Hand - Part 1
[ ] Quantity on Hand - Part 2
[ ] Quantity on Hand - Part 3
[ ] Part Condition (if applicable) (New, Remanufactured, Used, Unknown)
[ ] Notes on Inventory Status
[ ] Minimum Stock Level - Part 1
[ ] Minimum Stock Level - Part 2

--- VENDOR SELECTION & PRICING ---
[ ] Primary Vendor for Part Category: (Vendor A, Vendor B, Vendor C, Other (Specify))
[ ] Vendor A Price (for representative part):
[ ] Vendor B Price (for representative part):
[ ] Vendor C Price (for representative part):
[ ] Shipping Method Preference: (Standard, Expedited, Next-Day)
[ ] Estimated Shipping Cost (from Vendor):
[ ] Notes on Vendor Pricing/Performance:
[ ] Vendor Payment Terms: (Net 30, Net 30 (with discount), Other)

--- ORDER PLACEMENT & CONFIRMATION ---
[ ] Vendor Selection (Vendor A, Vendor B, Vendor C)
[ ] Purchase Order Number
[ ] Quantity Ordered
[ ] Unit Price
[ ] Shipping Address
[ ] Estimated Delivery Date
[ ] Shipping Method (Standard, Express, Ground)
[ ] Order Notes/Special Instructions

--- ORDER TRACKING & DELIVERY ---
[ ] Tracking Number
[ ] Order Date
[ ] Expected Delivery Date
[ ] Estimated Delivery Time
[ ] Shipping Carrier (UPS, FedEx, USPS, Other)
[ ] Delivery Notes/Special Instructions
[ ] Actual Delivery Date
[ ] Actual Delivery Time

--- PARTS RECEIVING & INSPECTION ---
[ ] Order Number
[ ] Vendor Name
[ ] Date Received
[ ] Time Received
[ ] Quantity Received
[ ] Part Condition (New, Used, Rebuilt)
[ ] Notes/Damage Description
[ ] Damage Photos (if applicable)

--- STORAGE & ORGANIZATION ---
[ ] Storage Location Category (New Parts, Used Parts, Return Parts, Special Order Parts)
[ ] Bin Number/Shelf Number
[ ] Part Description (for Reference)
[ ] Date Stored
[ ] Notes (e.g., special handling)
[ ] Organization Method (FIFO (First-In, First-Out), By Vehicle Make, By Part Type, Other)

--- RECORD KEEPING & DOCUMENTATION ---
[ ] Order Date
[ ] Part Number
[ ] Vendor Name
[ ] Quantity Ordered
[ ] Unit Cost
[ ] Total Cost
[ ] Notes/Comments
[ ] Order Confirmation (Optional)

--- END OF TEMPLATE ---
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