AUTO REPAIR SHOP SUBLET REPAIR & VENDOR MANAGEMENT CHECKLIST TEMPLATE 2026

Created by ChecklistGuro (https://checklistguro.com)


--- VENDOR SELECTION & ONBOARDING ---
[ ] Vendor Business Name
[ ] Primary Contact Person
[ ] Service Category (Machine Shop, Auto Glass, Upholstery, Body Shop, Electrical Specialist, Other)
[ ] Date of Onboarding
[ ] Vendor License & Insurance Certificate
[ ] Required Compliance Documents Received (W-9 Form, Certificate of Insurance (COI), Tax ID Verification, Service Level Agreement (SLA))
[ ] Manager Approval Signature

--- SERVICE REQUEST & WORK ORDER ISSUANCE ---
[ ] Date of Work Order Issuance
[ ] Sublet Vendor Name
[ ] Repair Priority Level (Low, Medium, High, Emergency/Urgent)
[ ] Detailed Repair Instructions & Scope of Work
[ ] Required Documentation to Include (Photos of damaged parts, Vehicle VIN/Identification, Original Repair Order copy, Internal Technician Notes)
[ ] Upload Digital Work Order / Service Request Form
[ ] Service Advisor Authorization

--- PARTS & COMPONENT TRACKING ---
[ ] Date Part Sent to Sublet Vendor
[ ] Part Name & Description
[ ] Vehicle VIN/License Plate Reference
[ ] Sublet Vendor Assigned (Machine Shop, Body/Paint Specialist, Glass Specialist, Auto Electrician, Upholstery/Interior)
[ ] Included Components/Accessories (Hardware/Bolts, Gaskets/Seals, Wiring Harnesses, Sensors)
[ ] Photo Documentation of Part Condition (Pre-Shipping)
[ ] Special Instructions or Damage Notes
[ ] Expected Return Date

--- QUALITY ASSURANCE & RE-INSPECTION ---
[ ] Repair Completion Status (Passed Inspection, Failed Inspection - Re-work Required, Pending Further Testing)
[ ] Inspection Checkpoints Completed (Visual Inspection of Workmanship, Functionality/Operational Test, Cleanliness of Component/Part, Fitment & Tolerance Verification)
[ ] Discrepancy Details
[ ] Post-Repair Photos
[ ] Technician Verification Signature
[ ] Inspection Date

--- INVOICE VERIFICATION & COST CONTROL ---
[ ] Invoice Date Received
[ ] Sublet Invoice Amount
[ ] Original Estimated Cost
[ ] Discrepancy Found? (No, Yes)
[ ] Notes on Price Variance or Discrepancies
[ ] Upload Scanned Vendor Invoice
[ ] Service Manager Approval

--- VENDOR PERFORMANCE & COMPLIANCE AUDIT ---
[ ] Audit Date
[ ] Vendor Name (Machine Shop Alpha, Precision Glass Services, Master Upholstery, Auto Electrical Specialists)
[ ] Compliance Checkpoints Met (On-time delivery met, Work accuracy within standards, Pricing matches contract, Communication responsiveness)
[ ] Vendor Score (1-10)
[ ] Performance Discrepancy Notes
[ ] Upload Supporting Documentation (Photos/Invoices)
[ ] Auditor Signature

--- PAYMENT & ACCOUNTING RECONCILIATION ---
[ ] Date of Invoice Received
[ ] Sublet Invoice Amount
[ ] Payment Method Used (Credit Card, ACH/Bank Transfer, Check, Company Account/Line of Credit)
[ ] Reconciliation Verification Steps Completed (Invoice matches Sublet Work Order, Markup applied correctly, Tax calculation verified, Vendor payment authorized)
[ ] Upload Digital Invoice Copy
[ ] Accountant/Manager Approval Signature

--- END OF TEMPLATE ---
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