AUTOMOTIVE PARTS INVENTORY AUDIT CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)

--- PREPARATION & SCOPE ---
[ ] Audit Date
[ ] Audit ID
[ ] Audit Location
[ ] Audit Type (Full Inventory, Cycle Count, Spot Check)
[ ] Auditor Name
[ ] Audit Objectives
[ ] Scope of Audit (Entire Inventory, Selected Categories)

--- PHYSICAL INVENTORY COUNT ---
[ ] Part Number
[ ] System Quantity
[ ] Physical Quantity
[ ] Discrepancy? (Yes, No)
[ ] Discrepancy Notes (if applicable)
[ ] Condition (Good, Damaged, Obsolete)
[ ] Bin Location
[ ] Date of Count

--- SYSTEM INVENTORY RECONCILIATION ---
[ ] System Quantity of Part #12345
[ ] Physical Count of Part #12345
[ ] Quantity Variance (System - Physical)
[ ] Variance Explanation (If Applicable) (Data Entry Error, Misplaced Item, Theft/Loss, Shipping Error, No Explanation Needed)
[ ] Additional Comments on Reconciliation
[ ] Date of System Inventory Record
[ ] Reason for Discrepancy (If Any) (Data Entry Error, Receiving Error, Shipping Error, Physical Misplacement, No Discrepancy)
[ ] Unit Cost (System)

--- CONDITION & SHELF LIFE ---
[ ] Part Condition (Select all that apply) (New, Used, Refurbished, Damaged, Corroded, Missing Components)
[ ] Quantity of Damaged Parts
[ ] Description of Damage (if any)
[ ] Date Code/Expiration Date
[ ] Days Until Expiration (calculated)
[ ] Shelf Life Status (Within Shelf Life, Nearing Expiration, Expired)
[ ] Photo of Expired/Damaged Parts (Optional)

--- LOCATION ACCURACY ---
[ ] Bin Location Verification
[ ] Part Location Status (Correct, Incorrect, Not Found)
[ ] Quantity Discrepancy (if applicable)
[ ] Notes on Location Issues
[ ] Rack/Shelf Condition (Good, Damaged, Needs Repair)

--- RECEIVING & SHIPPING RECORDS ---
[ ] Receiving Date
[ ] Purchase Order Number
[ ] Quantity Received
[ ] Condition of Goods Upon Arrival (Excellent, Good, Fair, Damaged, Shortage)
[ ] Receiving Notes/Comments
[ ] Shipping Date
[ ] Shipping Quantity
[ ] Shipping Carrier (UPS, FedEx, USPS, Freight)
[ ] Tracking Number

--- OBSOLESCENCE & SLOW-MOVING ITEMS ---
[ ] Quantity on Hand
[ ] Obsolescence Risk Level (Low, Medium, High)
[ ] Last Sold Date
[ ] Days Since Last Sale
[ ] Reason for Slow Movement/Obsolescence
[ ] Recommended Action (Discounted Sale, Return to Vendor, Donation, Scrap/Dispose)
[ ] Estimated Disposal Cost

--- SECURITY & LOSS PREVENTION ---
[ ] Are security cameras functional and covering key areas? (Yes, No, Partially)
[ ] Is access to the inventory area restricted to authorized personnel? (Yes, No, Partially)
[ ] Estimated monthly loss due to theft/damage (USD)
[ ] Which preventative measures are currently in place? (Key Card Access, Security Guards, Alarm System, Inventory Tagging, Regular Patrols, None)
[ ] Describe any observed security vulnerabilities or concerns.
[ ] Are inventory tags consistently applied and legible? (Yes, No, Partially)
[ ] Date of last security system maintenance

--- FINDINGS & RECOMMENDATIONS ---
[ ] Summary of Major Discrepancies Found
[ ] Total Value of Inventory Discrepancies (USD)
[ ] Areas Requiring Process Improvement (Receiving Procedures, Cycle Counting Frequency, Inventory System Accuracy, Storage and Organization, Employee Training)
[ ] Specific Recommendations for Corrective Actions
[ ] Target Date for Corrective Action Implementation
[ ] Risk Level Associated with Findings (Low, Medium, High) (Low, Medium, High)
[ ] Responsible Party for Corrective Action

--- COMPLETION & SIGN-OFF ---
[ ] Audit Completion Date
[ ] Audit Completion Time
[ ] Auditor Signature
[ ] Auditor Name
[ ] Reviewer Name
[ ] Reviewer Signature
[ ] Summary of Findings (brief)
[ ] Overall Audit Result (Satisfactory, Needs Improvement, Unsatisfactory)

--- END OF TEMPLATE ---
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