AUTOMOTIVE PARTS INVENTORY CONTROL CHECKLIST

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--- RECEIVING & VERIFICATION ---
[ ] Receiving Date
[ ] Receiving Time
[ ] Purchase Order Number
[ ] Truck/Delivery Number
[ ] Condition of Delivery (Good, Damaged, Partial)
[ ] Delivery Notes
[ ] Receiver Signature Required (Yes, No)
[ ] Receiver Signature

--- PART NUMBER & DESCRIPTION ACCURACY ---
[ ] Supplier Part Number
[ ] Received Part Number
[ ] Description Discrepancy Notes (if any)
[ ] Description Matches? (Yes, No, Partial Match)
[ ] Quantity Verified Against Description
[ ] Unit of Measure Correct? (Yes, No)

--- QUANTITY RECEIVED VALIDATION ---
[ ] Quantity Ordered (From PO)
[ ] Quantity Received
[ ] Received Quantity Matches Order? (Yes, No, Partial)
[ ] Quantity Discrepancy (If Applicable)
[ ] Discrepancy Details (If Applicable) - Include reason and description
[ ] Resolution Required? (Yes, No)
[ ] Resolution Notes (If Resolution Required)

--- DAMAGE INSPECTION ---
[ ] Quantity Damaged
[ ] Description of Damage
[ ] Type of Damage (Select all that apply) (Crushed, Scratched, Broken, Dented, Rust, Contamination)
[ ] Upload Photo of Damage
[ ] Disposition of Damaged Parts (Return to Supplier, Salvage/Repair, Discard)
[ ] Notes/Comments

--- BIN LOCATION ASSIGNMENT ---
[ ] Part Number
[ ] Preferred Bin Location (Aisle/Rack) (Aisle 1, Rack A, Aisle 1, Rack B, Aisle 2, Rack A, Aisle 2, Rack B)
[ ] Specific Bin Number
[ ] Reason for Location Choice (if not standard)
[ ] Storage Type (Standard Shelf, Pallet Rack, Specialized Storage)
[ ] Quantity Assigned to Bin

--- INVENTORY SYSTEM UPDATE ---
[ ] Quantity Received
[ ] Quantity Added to Inventory
[ ] Condition Upon Receipt (New, Used, Damaged)
[ ] Notes/Comments
[ ] Date of Update
[ ] Time of Update
[ ] Updated By (User)

--- PERIODIC CYCLE COUNTS ---
[ ] Part Number
[ ] System Quantity
[ ] Physical Quantity
[ ] Discrepancy Found? (Yes, No)
[ ] Discrepancy Notes (if applicable)
[ ] Cycle Count Date
[ ] Cycle Count Time
[ ] Condition of Part (if discrepancy) (Good, Damaged, Obsolete)

--- PHYSICAL LOCATION VERIFICATION ---
[ ] Bin Location Confirmed?
[ ] Actual Bin Location (if different)
[ ] Quantity Confirmed on Hand
[ ] System Quantity Shown
[ ] Discrepancy Found? (Yes, No)
[ ] Notes/Comments on Location Verification

--- QUANTITY DISCREPANCY INVESTIGATION ---
[ ] Ordered Quantity (from PO)
[ ] Quantity Received
[ ] Quantity Short/Over
[ ] Detailed Description of Discrepancy
[ ] Reason for Discrepancy (Initial Assessment) (Supplier Error, Shipping Damage, Warehouse Miscount, Data Entry Error, Unknown)
[ ] Actions Taken to Resolve Discrepancy
[ ] Date of Discrepancy Identified
[ ] Resolution Status (Resolved, Pending Supplier Response, Claim Filed, Unresolved)

--- OBSOLETE/SLOW-MOVING PARTS REVIEW ---
[ ] Last Review Date
[ ] Quantity on Hand
[ ] Movement Trend (Increasing, Decreasing, Stable)
[ ] Days of Supply
[ ] Disposition Recommendation (Sell at Discount, Return to Supplier, Donate, Scrap)
[ ] Notes/Comments

--- SAFETY STOCK LEVELS ---
[ ] Current Safety Stock Level (Part A)
[ ] Average Daily Demand (Part A)
[ ] Lead Time (Days) (Part A)
[ ] Desired Service Level (%)
[ ] Calculated Safety Stock (Part A)
[ ] Review Frequency for Safety Stock (Weekly, Monthly, Quarterly, Annually)
[ ] Notes on Safety Stock Adjustments (Part A)

--- STORAGE CONDITION ASSESSMENT ---
[ ] Temperature (Â°C)
[ ] Humidity (%)
[ ] Cleanliness (Dust/Debris) (Excellent, Good, Fair, Poor)
[ ] Light Exposure (Adequate, Excessive, Insufficient)
[ ] Notes/Observations
[ ] Assessment Date

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