AUTOMOTIVE PARTS ORDERING & RECEIVING CHECKLIST

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--- ORDER PLACEMENT & APPROVAL ---
[ ] Order Number
[ ] Order Date
[ ] Parts Department Requester (Service, Collision, Sales)
[ ] Supplier (Supplier A, Supplier B, Supplier C)
[ ] Quantity
[ ] Part Number
[ ] Special Instructions/Notes
[ ] Approval Status (Pending, Approved, Rejected)

--- SUPPLIER COMMUNICATION & CONFIRMATION ---
[ ] Order Confirmation Received Date
[ ] Confirmation Status (Confirmed, Pending, Rejected)
[ ] Confirmation Reference Number
[ ] Supplier Notes/Communication Log
[ ] Estimated Delivery Date (Supplier)
[ ] Shipping Method Confirmed (Ground, Air, LTL, Small Package)

--- RECEIVING & INSPECTION ---
[ ] Purchase Order Number
[ ] Quantity Received
[ ] Condition of Packaging (Excellent, Good, Fair, Damaged)
[ ] Part Numbers Match Order? (Yes, No)
[ ] Notes on Condition/Discrepancies
[ ] Upload Photos of Packaging/Parts (if needed)
[ ] Lot Number (if applicable)

--- INVENTORY UPDATE & STORAGE ---
[ ] Quantity Received
[ ] Condition of Parts (New, Refurbished, Used)
[ ] Lot Number/Batch Code
[ ] Notes/Comments (Damage, Special Handling)
[ ] Storage Location
[ ] Date of Inventory Update

--- DISCREPANCY RESOLUTION ---
[ ] Describe the Discrepancy
[ ] Type of Discrepancy (Short Shipment, Incorrect Part, Damaged Goods, Pricing Error)
[ ] Quantity Discrepancy (If Applicable)
[ ] Upload Photo/Documentation (Optional)
[ ] Contacted Supplier? (Yes, No)
[ ] Date of Supplier Contact (If Applicable)
[ ] Summary of Supplier Communication (If Applicable)
[ ] Resolution Status (Pending, Resolved, Escalated)

--- RETURNS & CORE EXCHANGES ---
[ ] Return Authorization (RA) Number
[ ] Reason for Return (Defective Part, Incorrect Part, Customer Request, Warranty Claim)
[ ] Description of Issue/Reason for Return (Detailed)
[ ] Supporting Documentation (Photos, Reports, etc.)
[ ] Core Exchange Required? (Yes, No)
[ ] Core Charge Amount
[ ] Date of Return

--- DOCUMENTATION & RECORD KEEPING ---
[ ] Order Date
[ ] Order Number
[ ] Supplier Notes
[ ] Order Confirmation
[ ] Order Status (Pending, Shipped, Received, Completed, Cancelled)
[ ] Quantity Received
[ ] Receiving Discrepancies

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