BACKGROUND VERIFICATION COMPLIANCE CHECKLIST (HR)

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--- PRE-OFFER SCREENING ---
[ ] State Background Check Authorization Received? (Yes, No, Pending)
[ ] Date Authorization Received
[ ] Number of Candidates Awaiting Background Check
[ ] Notes on Candidate Authorization Status (if applicable)
[ ] Background Check Vendor Selected? (Yes, No)
[ ] Date Background Check Initiated (if applicable)

--- CONSENT AND DISCLOSURE ---
[ ] Summary of Background Check Scope
[ ] Authorization for Background Check (I authorize the background check, I do not authorize the background check)
[ ] Candidate Signature
[ ] Date of Authorization
[ ] Candidate Acknowledgement of Rights Under FCRA (if applicable)
[ ] Confirmation of understanding about the nature of information being obtained (Yes, I understand, No, I do not understand)

--- FCRA COMPLIANCE ---
[ ] Does your background check vendor provide a clear and conspicuous disclosure? (Yes, No, N/A)
[ ] Does your background check vendor obtain written authorization from the candidate? (Yes, No, N/A)
[ ] What is the cost of the background check (per report)?
[ ] Date of last FCRA compliance review.
[ ] Briefly describe your process for ensuring vendor compliance with FCRA.
[ ] Do you provide candidates with a copy of the 'Summary of Your Rights Under the FCRA'? (Yes, No, N/A)

--- STATE AND LOCAL LAWS ---
[ ] Ban the Box Laws Apply? (Yes, No, Not Applicable)
[ ] Credit Report Restrictions? (Yes - Significant Restrictions, Yes - Moderate Restrictions, No Restrictions, Not Applicable)
[ ] List of States with Specific Requirements:
[ ] Summary of Local Ordinances (City/County)
[ ] Date of Last Legal Review (Local Laws)
[ ] Salary History Inquiry Restrictions? (Yes - Prohibited, Yes - Allowed with Consent, No Restriction)

--- CRIMINAL RECORD REVIEW ---
[ ] Review Criteria Alignment (Consistent with EEOC Guidance, Job-Related and Business Necessity, State/Local Law Specific)
[ ] Years Considered in Criminal History
[ ] Types of Offenses Disqualified (Violent Crimes, Theft/Fraud, Financial Crimes, Drug-Related Offenses)
[ ] Explanation of Disqualification
[ ] Date of Offense
[ ] Disqualification Review Required? (Yes, No)

--- VERIFICATION OF CREDENTIALS ---
[ ] Verification Method (Direct Verification with Institution, Third-Party Verification Service, Review of Transcripts/Diplomas)
[ ] Institution Name
[ ] Degree/Certification Name
[ ] Date of Completion/Award
[ ] Major GPA (if applicable)
[ ] Notes on Verification (e.g., discrepancies, follow-up actions)
[ ] Verification Status (Pending, Verified, Unverified, Follow Up Required)

--- MOTOR VEHICLE RECORD CHECKS ---
[ ] State(s) where driving record checks are required (All States, Specific States (Enter in Long Text))
[ ] List of Specific States (if 'Specific States' selected above)
[ ] Years of Driving Record History Checked
[ ] Type of MVR Report Obtained (Standard MVR, Certified MVR, Other (Specify in Long Text))
[ ] Specify Other MVR Report Type (if 'Other' selected)
[ ] Date MVR Check Completed
[ ] Upload MVR Report

--- DRUG TESTING (IF APPLICABLE) ---
[ ] Testing Method (Urine, Hair, Saliva, Blood)
[ ] Cut-off Threshold (ng/mL)
[ ] Substance Categories Tested (Opioids, Stimulants, Cannabinoids, Depressants, Synthetic Drugs)
[ ] Last Policy Review Date
[ ] Employee Acknowledgement (Optional)
[ ] Chain of Custody Protocol (Standard Protocol, Modified Protocol (Specify in Long Text))

--- RECORD RETENTION AND DISPOSAL ---
[ ] Record Retention Start Date
[ ] Retention Period (Years)
[ ] Record Storage Method (Physical Files, Digital Storage, Third-Party Vendor)
[ ] Record Disposal Method Description
[ ] Last Record Disposal Date
[ ] Record Disposal Authorization

--- ONGOING MONITORING AND UPDATES ---
[ ] Last Process Review Date
[ ] Legal Counsel Consultation? (Yes, No)
[ ] Number of Process Changes Made This Year
[ ] Date of Next Scheduled Review
[ ] Summary of Key Updates and Reasoning
[ ] State/Local Law Updates? (Yes, No)

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