BANK RECONCILIATION PROCEDURE CHECKLIST

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--- PRE-RECONCILIATION PREPARATION ---
[ ] Reconciliation Period End Date
[ ] Bank Account Name (Checking Account - Main Operations, Savings Account - Reserve, Payroll Account, Credit Card Account)
[ ] Required Documents Gathered (Bank Statement (PDF/CSV), General Ledger Report, Previous Month's Reconciliation, Outstanding Check List)
[ ] Upload Bank Statement
[ ] Accountant Assigned To
[ ] Notes on Unresolved Issues from Prior Period

--- DATA VERIFICATION & IMPORT ---
[ ] Statement End Date
[ ] Bank Account Name/Number
[ ] Opening Balance (Per General Ledger)
[ ] Opening Balance (Per Bank Statement)
[ ] Bank Statement PDF Upload
[ ] Imported Data Sources (Direct Bank Feed, CSV/OFX Manual Upload, Accounting Software Sync)
[ ] Import Status (Complete, Pending, Error/Failed)

--- TRANSACTION MATCHING ---
[ ] Transaction Date Range
[ ] Matched Transaction Types (Deposits, Withdrawals, Wire Transfers, ACH Transfers, Checks)
[ ] Total Matched Amount
[ ] Unmatched Transactions Notes
[ ] Matched Transaction Log

--- DISCREPANCY IDENTIFICATION ---
[ ] Discrepancy Type (Outstanding Checks, Deposits in Transit, Bank Service Fees, Interest Earned, NSF (Non-Sufficient Funds) Checks, Data Entry Error, Unauthorized Transaction)
[ ] Discrepancy Amount
[ ] Discrepancy Description
[ ] Transaction Date
[ ] Supporting Evidence/Screenshot
[ ] Resolution Plan/Notes

--- ADJUSTING JOURNAL ENTRIES ---
[ ] Entry Date
[ ] Adjustment Description
[ ] Adjustment Amount
[ ] Transaction Category (Bank Service Fees, Interest Earned, NSF (Non-Sufficient Funds) Fee, Wire Transfer Fee, Other Adjustment)
[ ] Detailed Reconciliation Notes
[ ] Supporting Documentation/Receipt
[ ] Preparer Signature

--- FINAL RECONCILIATION & BALANCING ---
[ ] Adjusted Bank Balance
[ ] Adjusted Book Balance
[ ] Variance Amount
[ ] Reconciliation Status (Balanced, Unbalanced)
[ ] Notes on Discrepancies
[ ] Upload Final Reconciliation Report
[ ] Accountant Signature
[ ] Reconciliation Completion Date

--- REVIEW & APPROVAL ---
[ ] Review Date
[ ] Reviewer Name
[ ] Approval Status (Approved, Approved with Comments, Rejected - Revisions Required)
[ ] Reviewer Comments
[ ] Signed Approval Document
[ ] Approver Digital Signature

--- DOCUMENTATION & ARCHIVING ---
[ ] Date of Completion
[ ] Final Reconciled Report (PDF)
[ ] Supporting Bank Statement
[ ] Archive Folder Path
[ ] Reviewer Approval Signature
[ ] Documents Archived (Bank Statement, Reconciliation Summary, Adjustment Vouchers, Communication Logs)

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