BOOKSTORE INVENTORY REORDERING CHECKLIST TEMPLATE

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--- INITIAL ASSESSMENT & DATA GATHERING ---
[ ] Date of Assessment
[ ] Current Inventory Count (Total Titles)
[ ] Current Inventory System (Manual Spreadsheet, Basic POS System, Dedicated Inventory Management Software)
[ ] Average Daily Sales (Last 4 Weeks)
[ ] Notes on Recent Sales Trends
[ ] Seasonality Impact? (Low, Moderate, High)
[ ] Employee Performing Assessment

--- SALES DATA ANALYSIS ---
[ ] Units Sold - Last Week
[ ] Units Sold - Previous Week
[ ] Date of Last Promotion
[ ] Units Sold During Last Promotion
[ ] Seasonality Impact (High/Medium/Low) (High, Medium, Low)
[ ] Average Daily Sales
[ ] Date of Last Significant Sales Spike

--- CURRENT STOCK VERIFICATION ---
[ ] ISBN/EAN Code
[ ] Recorded Quantity
[ ] Physical Count
[ ] Discrepancy Found? (Yes, No)
[ ] Discrepancy Notes (if applicable)
[ ] Condition of Item (New, Used - Good, Used - Fair, Damaged)
[ ] Verification Date

--- LEAD TIME REVIEW ---
[ ] Current Lead Time (Days)
[ ] Last Lead Time Update Date
[ ] Notes on Recent Lead Time Fluctuations
[ ] Supplier Lead Time Status (Stable, Increasing, Decreasing, Uncertain)
[ ] Estimated Lead Time (Days) - Based on Current Info
[ ] Potential Disruptions? (None, Possible, Likely)

--- REORDER POINT CALCULATION ---
[ ] Average Daily Sales (Units)
[ ] Lead Time (Days)
[ ] Safety Stock (Units)
[ ] Average Unit Cost ($)
[ ] Date of Last Sales Analysis
[ ] Reorder Point Calculation Method (Basic (Sales + Lead Time), Advanced (Sales + Lead Time + Safety Stock))

--- ORDER QUANTITY DETERMINATION ---
[ ] Current Stock Level
[ ] Average Weekly Sales
[ ] Lead Time (Days)
[ ] Safety Stock Level
[ ] Reorder Point
[ ] Maximum Order Quantity
[ ] Ordering Strategy (Fixed Quantity, Periodic Review)

--- SUPPLIER COMMUNICATION ---
[ ] Supplier Contact Method (Phone, Email, Portal, Fax)
[ ] Contact Person Name
[ ] Contact Phone Number (if applicable)
[ ] Message/Request to Supplier
[ ] Date of Communication
[ ] Quantity Requested
[ ] Reason for Inquiry (Reorder, Availability Check, Price Confirmation, Lead Time Confirmation)

--- ORDER PLACEMENT ---
[ ] Supplier Selection (Supplier A, Supplier B, Supplier C)
[ ] Order Quantity (Title 1)
[ ] Order Quantity (Title 1)
[ ] Special Instructions
[ ] Requested Delivery Date
[ ] Order Notes
[ ] Shipping Method (Standard Shipping, Expedited Shipping)

--- ORDER TRACKING & CONFIRMATION ---
[ ] Order Placement Date
[ ] Order Number
[ ] Shipping Method (Standard, Express, Freight)
[ ] Expected Delivery Date
[ ] Tracking Status (Not Yet Shipped, In Transit, Out for Delivery, Delivered)
[ ] Tracking Notes (Carrier Updates)
[ ] Tracking Number

--- RECEIVING & STOCKING ---
[ ] Date of Receipt
[ ] Quantity Received
[ ] Condition of Packaging (1-5, 1=Excellent, 5=Damaged)
[ ] Notes on Packaging Condition
[ ] Received Correct ISBN/UPC? (Yes, No)
[ ] Discrepancies Noted (If 'No' Selected Above)
[ ] Checked Expiration Dates (If Applicable)? (Yes, N/A)
[ ] Stocked Location

--- END OF TEMPLATE ---
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