BOOKSTORE INVENTORY SHRINKAGE AUDIT CHECKLIST

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--- INITIAL VERIFICATION ---
[ ] Beginning Inventory Count (System)
[ ] Beginning Inventory Count (Physical)
[ ] Category 1: Fiction - System Count Matches? (Yes, No, N/A)
[ ] Category 2: Non-Fiction - System Count Matches? (Yes, No, N/A)
[ ] Total Discrepancies (Value)
[ ] Date of Initial Verification

--- HIGH-VALUE ITEM SECURITY ---
[ ] Display Case Present? (Yes, No)
[ ] Security Alarm on Display Case? (Yes, No)
[ ] Number of Keys/Access Codes for High-Value Area
[ ] Visible Security Cameras? (Yes, No)
[ ] Describe Security Camera Coverage
[ ] Inventory Count Verified? (Yes, No)

--- POINT OF SALE (POS) REVIEW ---
[ ] Total Transactions Reviewed
[ ] Number of Voided Transactions
[ ] Number of Discounted Items (total value)
[ ] Average Discount Amount per Transaction
[ ] POS System Version (Version 1.0, Version 2.0, Version 1.5, Unknown)
[ ] Summary of POS System Errors Logged
[ ] Date of Last POS System Audit
[ ] Employee Training Status (POS) (Completed, In Progress, Not Started)

--- EMPLOYEE PRACTICES ---
[ ] Describe employee training on inventory handling procedures.
[ ] Are employee bag checks conducted? (Yes, No, Occasionally)
[ ] Number of employees directly involved in inventory handling.
[ ] Date of last inventory training for staff.
[ ] Which inventory handling practices are enforced? (Rotation of stock (FIFO), Regular inventory counts, Proper storage methods, Secure checkout procedures)
[ ] Are employee interactions with customers monitored? (Yes, No, Partially)

--- PHYSICAL SECURITY ---
[ ] Front Entrance Door Lock Condition
[ ] Number of Broken Windows
[ ] Alarm System Status (Active, Inactive, Malfunctioning)
[ ] Last Security System Maintenance Date
[ ] Rear Door Security Assessment (Secure, Requires Attention, Compromised)
[ ] Photographic Evidence of Security Issues

--- RECEIVING AREA AUDIT ---
[ ] Receiving Date
[ ] Quantity Received
[ ] Condition of Shipment (Excellent, Good, Damaged, Poor)
[ ] Description of Damage (if any)
[ ] Packing Slip Included? (Yes, No)
[ ] BOL/Freight Document Included? (Yes, No)
[ ] BOL/Freight Document Number
[ ] Notes on Receiving

--- RETURNS PROCESS REVIEW ---
[ ] Describe the current returns process flow (step-by-step).
[ ] Average number of returns processed daily/weekly.
[ ] Who is authorized to process returns? (Manager Only, Designated Staff, All Staff)
[ ] Date of last returns process review.
[ ] Which documentation is required for a return? (Receipt, Return Authorization Form, Customer ID, Photo ID)
[ ] Describe any discrepancies noticed during return processing.

--- DAMAGE AND OBSOLESCENCE ---
[ ] Quantity of Damaged Books
[ ] Description of Damage (e.g., water damage, torn cover)
[ ] Quantity of Obsolete Books/Media
[ ] Reason for Obsolescence (Out of Print, Technological Advancement (e.g., DVDs), Changing Trends, Other)
[ ] Notes on Disposal Method (e.g., donation, recycling)
[ ] Date of Damage/Obsolescence Identification

--- INVENTORY RECONCILIATION ---
[ ] Physical Count - Total Books
[ ] System Inventory - Total Books
[ ] Difference (Physical - System)
[ ] Explanation for Significant Discrepancies (if any)
[ ] Variance within acceptable threshold? (Yes, No)
[ ] Notes on Adjustment Process
[ ] Date of Reconciliation
[ ] Reconciliation Status (Complete, Pending Adjustment)

--- CORRECTIVE ACTIONS & FOLLOW-UP ---
[ ] Summary of Findings (Briefly describe key areas of concern)
[ ] Detailed Corrective Action Plan (Outline specific steps to address findings)
[ ] Estimated Cost of Corrective Actions
[ ] Date for Implementation of Corrective Actions
[ ] Departments Responsible for Actions (Receiving, Sales Floor, Loss Prevention, Management)
[ ] Follow-up Audit Date
[ ] Audit Result (Overall Assessment) (Satisfactory, Needs Improvement, Unsatisfactory)
[ ] Auditor Signature

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