BUDGET PERFORMANCE ANALYSIS

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--- DATA GATHERING & VALIDATION ---
[ ] Reporting Period Start Date
[ ] Reporting Period End Date
[ ] Currency Exchange Rate (if applicable)
[ ] Upload Budgeted Income Statement
[ ] Upload Actual Income Statement
[ ] Accounting System Used (QuickBooks, Xero, Sage Intacct, Other)
[ ] Data Source Notes (e.g., system version, limitations)
[ ] Description of any data adjustments made before analysis.

--- REVENUE PERFORMANCE ---
[ ] Total Revenue Actual
[ ] Total Revenue Budgeted
[ ] Revenue Variance (Actual - Budgeted)
[ ] Primary Revenue Source (e.g., Rooms, F&B, Events) (Rooms, Food & Beverage, Events, Other)
[ ] Rooms Revenue Actual
[ ] Rooms Revenue Budgeted
[ ] Average Daily Rate (ADR) Actual
[ ] ADR Budgeted
[ ] Occupancy Rate Actual (%)
[ ] Occupancy Rate Budgeted (%)

--- EXPENSE MANAGEMENT ---
[ ] Total Actual Operating Expenses
[ ] Budgeted Operating Expenses
[ ] Variance (Actual - Budgeted)
[ ] Variance Percentage ((Actual - Budgeted) / Budgeted)
[ ] Detailed Breakdown of Significant Expense Variances (e.g., Food Costs, Labor, Utilities)
[ ] Food & Beverage Cost Percentage (Actual)
[ ] Food & Beverage Budgeted Cost Percentage
[ ] Primary Drivers of Expense Variances (Select All That Apply) (Changes in Guest Volume, Unexpected Repairs/Maintenance, Increased Supplier Costs, Seasonal Fluctuations, Staffing Changes, Other (Specify in Long Text))
[ ] Additional Notes/Explanation of Expense Variances

--- KEY PERFORMANCE INDICATORS (KPIS) ---
[ ] Occupancy Rate vs. Budget
[ ] Average Daily Rate (ADR) vs. Budget
[ ] Revenue Per Available Room (RevPAR) vs. Budget
[ ] Food & Beverage Sales vs. Budget
[ ] Labor Cost % of Revenue vs. Budget
[ ] Group Booking Revenue vs. Budget
[ ] Online Travel Agency (OTA) Booking % vs. Budget

--- VARIANCE ANALYSIS ---
[ ] Total Revenue Variance (Actual - Budget)
[ ] Total Expense Variance (Actual - Budget)
[ ] Rooms Revenue Variance
[ ] Food & Beverage Revenue Variance
[ ] Labor Cost Variance
[ ] Explain significant revenue variances (> +/- 10%)
[ ] Explain significant expense variances (> +/- 10%)
[ ] Primary Driver of Revenue Variance (Occupancy Rate, Average Daily Rate (ADR), Group Bookings, Seasonality, Marketing Effectiveness, Other (Specify))
[ ] Primary Driver of Expense Variance (Labor Costs, Food Costs, Utilities, Marketing Costs, Maintenance Costs, Other (Specify))

--- ROOT CAUSE IDENTIFICATION ---
[ ] Describe any significant shifts in market conditions impacting revenue (e.g., new competitor, change in tourism trends).
[ ] Detail any changes in operational procedures or staffing levels that might have influenced performance.
[ ] If occupancy rates deviated from projections, what was the percentage difference?
[ ] Was there a significant change in pricing strategy? (e.g., promotional offers, dynamic pricing) (Yes, No, Uncertain)
[ ] Which of the following factors potentially contributed to increased operating expenses? (Select all that apply) (Increased utility costs, Higher food & beverage costs, Increased labor costs, Increased marketing expenses, Unexpected repairs/maintenance, Other (specify in LONG_TEXT))
[ ] If 'Other' was selected in the previous question, please elaborate.
[ ] Date of significant event influencing performance (e.g., major event cancellation, unexpected closure).
[ ] Summarize any internal communications or feedback received that may explain performance variations.

--- RECOMMENDATIONS & CORRECTIVE ACTIONS ---
[ ] Summarize recommended adjustments to pricing strategies.
[ ] Estimated cost savings from implementing efficiency improvements (e.g., energy consumption).
[ ] Which operational areas require enhanced training to improve performance? (Front Desk, Housekeeping, Food & Beverage, Maintenance, Sales & Marketing)
[ ] Target completion date for implementing the most critical corrective action.
[ ] Outline potential risks associated with the recommended corrective actions and mitigation strategies.
[ ] Projected increase in guest satisfaction score based on implemented changes.
[ ] Level of urgency for implementing this corrective action (High, Medium, Low). (High, Medium, Low)

--- DOCUMENTATION & REPORTING ---
[ ] Executive Summary of Findings
[ ] Spreadsheet with Detailed Budget vs. Actual Data
[ ] Detailed Explanation of Significant Variances
[ ] Report Distribution Method (e.g., Email, Shared Drive) (Email, Shared Drive, Printed Copy)
[ ] Date of Analysis Completion
[ ] Recommendations for Future Budgeting Cycles
[ ] Report Version Number
[ ] Analyst Name

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