BUDGET TRACKING AND PROJECT COST MANAGEMENT

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[ ] Fetch Project Budget Details: Retrieve the total allocated budget and current spending data from the Project Data Model.
[ ] Fetch All Expense Entries: Retrieve all individual expense records associated with the current Project ID.
[ ] Calculate Total Actual Spend: Sum the 'Amount' property of all retrieved Expense Entries to determine total expenditure to date.
[ ] Calculate Remaining Budget: Subtract the Total Actual Spend from the Total Allocated Budget to find the remaining balance.
[ ] Calculate Budget Variance Percentage: Calculate the percentage difference between the planned budget and the actual spend.
[ ] Determine Budget Status: Evaluate if the variance exceeds a predefined threshold (e.g., if variance > 10%, flag as 'Over Budget').
[ ] Update Project Financial Status: Update the 'Financial Health' field in the Project Data Model based on the calculated variance.
[ ] Create Budget Alert Task: Assign a task to the Project Manager if the budget variance exceeds the threshold.
[ ] Create Re-forecasting Task: Assign a task to the Finance Controller to review and adjust project forecasts if over budget.
[ ] Create Budget Exception Log: Create a new entry in the 'Budget Alerts' data model to document the specific instance of overspending.
[ ] Notify Stakeholders of Overrun: Send an email to the Project Sponsor and Finance Department regarding the budget alert.
[ ] Generate Monthly Cost Report: Generate a structured report summarizing all expenses, variances, and remaining funds for the current period.
[ ] Update Forecasted End-of-Project Cost: Update the 'Projected Total Cost' field in the Project Data Model based on current burn rate.
[ ] Urgent Budget Alert SMS: Send an SMS notification to the Project Manager for critical budget breaches (e.g., >20% over budget).
[ ] Remove Duplicate Expense Entry: Delete an error-prone or duplicate expense entry identified during the reconciliation process.

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