BUS FLEET WINTER WEATHER PREPAREDNESS AUDIT CHECKLIST - PUBLIC TRANSIT

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--- VEHICLE INSPECTION & MAINTENANCE ---
[ ] Last Inspection Date
[ ] Tire Tread Depth (inches)
[ ] Windshield Wiper Condition (Good, Fair, Poor)
[ ] Fluid Levels Checked (Engine Oil, Coolant, Brake Fluid, Power Steering Fluid, Windshield Washer Fluid)
[ ] Battery Voltage
[ ] Notes/Comments

--- EQUIPMENT & SUPPLIES INVENTORY ---
[ ] De-icing Fluid (Gallons) - Current Stock
[ ] De-icing Fluid (Gallons) - Minimum Required Stock
[ ] Snow Chains (Sets) - Current Stock (if applicable)
[ ] Snow Chains (Sets) - Minimum Required Stock (if applicable)
[ ] Type of De-icing Agent Used (Calcium Chloride, Magnesium Chloride, Rock Salt (Sodium Chloride), Other (Specify in Long Text))
[ ] If 'Other' De-icing Agent Selected, Please Specify:
[ ] Date of Last Inventory Check
[ ] Upload Inventory Record (optional)

--- STAFF TRAINING & PROCEDURES ---
[ ] Winter Weather Driving Course Completion? (Yes, No, N/A (Not Required))
[ ] Date of Last Winter Weather Training
[ ] Number of hours of winter driving simulation training completed (if applicable)
[ ] Briefly describe key topics covered in winter weather training (e.g., black ice recognition, skidding recovery)
[ ] Topics covered in training (select all that apply) (Black Ice Recognition, Skidding Recovery Techniques, Safe Following Distance, Reduced Visibility Driving, Emergency Procedures, Communication Protocols)
[ ] Familiarity with emergency procedures for stranded passengers? (Yes, No)
[ ] Last refresher time for winter-related safety protocols?

--- ROUTE ASSESSMENT & ADJUSTMENTS ---
[ ] Identify potential problem areas on routes (e.g., steep hills, known icing spots)
[ ] Estimated average speed reduction on routes due to snow/ice (%),
[ ] Routes requiring potential temporary suspension during severe weather: (Route 1, Route 2, Route 3, Route 4)
[ ] Preferred alternate route for Route X during snowfall: (Alternate Route A, Alternate Route B, No Alternate Route)
[ ] Date of last route assessment for winter conditions
[ ] Notes/observations regarding route suitability for winter conditions

--- COMMUNICATION & COORDINATION ---
[ ] Number of radio communication check successes (past week)
[ ] Primary communication method during winter weather? (Radio, Mobile Phone, Email, Dispatch System)
[ ] Description of procedures for reporting hazardous conditions to dispatch.
[ ] Date of last emergency communication drill.
[ ] Typical time to acknowledge a driver's communication.
[ ] Which departments are included in the winter weather communication plan? (Maintenance, Operations, Public Relations, Traffic Management)
[ ] Summary of key communication protocols for passenger information updates.

--- EMERGENCY RESPONSE PLANNING ---
[ ] Detailed Protocol for Stranded Passenger Assistance
[ ] Number of Designated Emergency Contact Points (e.g., shelters)
[ ] Primary Communication Method for Emergency Alerts (Drivers & Dispatch) (Radio, Mobile App, Text Message, Two-Way Pager)
[ ] Date of Last Emergency Drill (Passenger Stranding)
[ ] Coordinates of Primary Passenger Staging Area
[ ] Emergency Route Maps (Alternative Routes)
[ ] Procedure for Vehicle Recovery and Towing

--- FACILITY READINESS ---
[ ] Snow Removal Equipment Quantity
[ ] Last Snow Removal Equipment Servicing Date
[ ] Heated Bus Storage Available? (Yes, No, Partial)
[ ] De-icing Fluid Storage Capacity (gallons)
[ ] Backup Generator Functionality? (Yes, No, Not Applicable)
[ ] Notes on facility winterization procedures

--- PASSENGER INFORMATION & COMMUNICATION ---
[ ] Description of primary method for passenger alerts (e.g., website, app, social media)
[ ] Primary communication channel for service updates? (Website, Mobile App, Social Media (Facebook, Twitter), Local News Outlets, Automated Phone Calls)
[ ] Number of social media followers on primary platform?
[ ] Last date of communication plan review?
[ ] Are automated alerts available for passengers? (Yes, No)
[ ] Describe process for updating website/app with winter weather alerts.
[ ] Which platforms are used to disseminate winter weather information? (Website, Mobile App, Facebook, Twitter, Local News Outlets)
[ ] Contact information for media relations during winter weather events

--- CONTRACTOR MANAGEMENT (IF APPLICABLE) ---
[ ] Contractor Snow Removal Plan Received? (Yes, No, N/A)
[ ] Number of Snow Removal Vehicles Contracted
[ ] Contractor Snow Removal Plan Submission Date
[ ] Contractor Insurance Coverage Verified? (Yes, No, N/A)
[ ] Upload Copy of Contractor's Insurance Certificate
[ ] Notes on Contractor Preparedness & Communication

--- POST-WINTER SEASON REVIEW ---
[ ] Date of Post-Winter Review Meeting
[ ] Summary of Review Findings and Key Issues
[ ] Areas of Procedure that Performed Well (Vehicle Inspection Processes, Staff Communication, Route Management, Passenger Information, Equipment Availability)
[ ] Specific instances of Procedure Failure or Inefficiency
[ ] Number of Incident Reports Related to Winter Weather
[ ] Overall Assessment of Winter Weather Preparedness (Scale of 1-5) (1 - Unsatisfactory, 2 - Needs Improvement, 3 - Fair, 4 - Good, 5 - Excellent)
[ ] Proposed Action Items for Future Winter Seasons
[ ] Date for Follow-up on Action Items

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