CAPITAL IMPROVEMENT PLANNING CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)

--- PROJECT IDENTIFICATION & SCOPE DEFINITION ---
[ ] Project Name
[ ] Project Description (Summary)
[ ] Property Address
[ ] Date of Initial Project Identification
[ ] Problem Statement/Justification
[ ] Project Category (e.g., Roof Replacement, HVAC Upgrade) (Roof Replacement, HVAC Upgrade, Plumbing Repair/Replacement, Electrical System Upgrade, Building Exterior Improvement, Interior Renovation, Other)
[ ] Estimated Project Size (e.g., square footage)
[ ] Initial Project Objectives (What are you trying to achieve?)

--- NEEDS ASSESSMENT & PRIORITIZATION ---
[ ] Describe the specific need this capital improvement addresses.
[ ] Estimated number of people/units affected by the need.
[ ] What is the primary driver for this improvement (e.g., regulatory compliance, tenant request, deferred maintenance)? (Regulatory Compliance, Tenant Request/Satisfaction, Deferred Maintenance, Property Value Enhancement, Safety/Security, Operational Efficiency)
[ ] Which of the following stakeholder groups are impacted by this need? (Current Tenants, Potential Tenants, Property Owners, Management Team, Investors, Local Community)
[ ] Estimated impact on property value (in currency).
[ ] Date need was first identified.
[ ] What is the urgency level of this need? (Critical (Immediate Action Required), High (Within 6 Months), Medium (Within 1 Year), Low (Within 1-3 Years))

--- FEASIBILITY STUDIES & DUE DILIGENCE ---
[ ] Describe the existing condition requiring improvement.
[ ] Identify potential environmental concerns (e.g., Phase 1 ESA required?) (Yes, Phase I ESA Recommended, No Environmental Concerns, Further Investigation Required)
[ ] Estimated Project Lifespan (Years)
[ ] Zoning Compliance Verified? (Yes, No, Pending Review)
[ ] Summarize any potential legal or regulatory hurdles identified.
[ ] Upload any relevant site assessment reports (e.g., engineering reports, condition assessments)
[ ] Historical Preservation Considerations? (Yes, Property is Historic, No, Property is Not Historic, Uncertain, Requires Further Investigation)

--- COST ESTIMATION & BUDGETING ---
[ ] Estimated Project Cost (Total)
[ ] Contingency Fund Allocation (Percentage)
[ ] Estimated Soft Costs (e.g., Permits, Design Fees)
[ ] Estimated Hard Costs (e.g., Materials, Labor)
[ ] Detailed Breakdown of Cost Estimates (provide supporting documentation)
[ ] Funding Source(s) (Internal Funds, Debt Financing, Grants, Equity Investment, Other (Specify))
[ ] Estimated Project Start Date (Budgeting)
[ ] Estimated Project Completion Date (Budgeting)
[ ] Upload Cost Estimates and Supporting Documents

--- DESIGN & ENGINEERING ---
[ ] Describe the project design goals and objectives.
[ ] Upload preliminary architectural drawings.
[ ] Estimated square footage of improvements.
[ ] Select applicable design standards (e.g., ADA, LEED, Historic Preservation). (ADA, LEED, Historic Preservation, Local Building Codes, Other (Specify in LONG_TEXT))
[ ] Describe any site-specific engineering challenges or considerations.
[ ] Upload geotechnical report (if applicable).
[ ] Target date for completion of design phase.

--- PERMITTING & REGULATORY COMPLIANCE ---
[ ] Identify Applicable Permits Required (Building Permit, Zoning Variance, Environmental Impact Assessment, Demolition Permit, Electrical Permit, Plumbing Permit, Fire Safety Permit, Other (Specify))
[ ] Describe any identified Environmental Concerns & Mitigation Plans
[ ] Date of Permit Application Submission
[ ] Permit Application Fee Amount
[ ] Permit Status (Applied, Under Review, Approved, Denied, Withdrawn)
[ ] Notes/Comments Regarding Permit Process (e.g., communication with authorities)
[ ] Upload Copies of Permit Applications and Supporting Documents
[ ] Expected Permit Approval Date

--- CONTRACTOR SELECTION & MANAGEMENT ---
[ ] Bidding Method Used (Competitive Bid, Negotiated Bid, Design-Build, Other)
[ ] Number of Bids Received
[ ] Contract Type (Fixed Price, Cost-Plus, Time and Materials)
[ ] Summary of Contractor Selection Criteria
[ ] Contractor Proposal(s)
[ ] Contractor Performance Evaluation (Initial)
[ ] Insurance Certificates Verified? (Yes, No)
[ ] Contract Start Date
[ ] Details of any pre-qualification requirements

--- CONSTRUCTION & IMPLEMENTATION ---
[ ] Scheduled Start Date of Construction
[ ] Projected Completion Date
[ ] Actual Construction Start Date (if different)
[ ] Percentage of Project Completed (Weekly)
[ ] Daily Construction Log Notes (for discrepancies or issues)
[ ] Progress Photos (Weekly)
[ ] Current Phase of Construction (Site Preparation, Foundation, Framing, MEP (Mechanical, Electrical, Plumbing), Finishing, Landscaping, Completed)
[ ] Change Order Documentation (if applicable)
[ ] Current Contractor Status (On Track, Behind Schedule, Ahead of Schedule)

--- POST-IMPLEMENTATION REVIEW & EVALUATION ---
[ ] Actual Project Cost vs. Budgeted Cost (Variance)
[ ] Summary of Project Successes
[ ] Summary of Project Challenges & Lessons Learned
[ ] Project Completion Time (Actual vs. Planned)
[ ] Stakeholder Satisfaction (Overall) (Very Satisfied, Satisfied, Neutral, Dissatisfied, Very Dissatisfied)
[ ] Were the original project goals achieved? (Fully Achieved, Partially Achieved, Not Achieved)
[ ] Recommendations for Future Capital Improvement Projects
[ ] Date of Post-Implementation Review Completion

--- FINANCIAL CONSIDERATIONS & ROI ---
[ ] Estimated Project Cost
[ ] Estimated Annual Operating Cost Increase (Post-Improvement)
[ ] Projected Annual Revenue Increase (If Applicable)
[ ] Discount Rate Used for ROI Calculation
[ ] Estimated ROI (%)
[ ] Payback Period (Years)
[ ] Funding Source(s) (Internal Funds, Debt Financing, Grants, Equity Investment, Other)
[ ] Detailed Explanation of ROI Calculation Assumptions
[ ] Sensitivity Analysis Performed? (Yes, No)

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