COMMERCIAL LEASE AUDIT & COMPLIANCE CHECKLIST 2026

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--- LEASE TERMS & CORE PROVISIONS AUDIT ---
[ ] Lease Identifier/Unit Number
[ ] Lease Commencement Date
[ ] Lease Expiration Date
[ ] Base Monthly Rent Amount
[ ] Renewal Option Status (Option Active, Option Expired, No Option Available, Under Negotiation)
[ ] Key Provision Verifications (Rent Escalation Clause Verified, Holdover Provision Reviewed, Renewal Notice Period Confirmed, Termination Clause Audited)
[ ] Discrepancy Notes
[ ] Digital Lease Copy

--- FINANCIAL OBLIGATIONS & RENT VERIFICATION ---
[ ] Rent Due Date
[ ] Monthly Base Rent Amount
[ ] Annual Rent Escalation Percentage
[ ] Included Additional Charges (Common Area Maintenance (CAM), Property Taxes, Building Insurance, Utilities, Parking Fees, Cleaning Services)
[ ] Rent Ledger Verification Document
[ ] Payment Method Status (ACH/Auto-pay, Check, Wire Transfer, Tenant Portal)
[ ] Discrepancy Notes

--- OPERATIONAL COMPLIANCE & USE CLAUSES ---
[ ] Permitted Use Alignment (Fully Compliant, Non-Compliant - Violation Detected, Requires Investigation)
[ ] Description of Observed Use Violation
[ ] Observed Operational Violations (Unauthorized Signage, Operating Outside Permitted Hours, Unauthorized Subletting/Occupancy, Improper Waste Disposal, Parking/Loading Dock Misuse)
[ ] Date of Compliance Inspection
[ ] Supporting Evidence (Photos/Documents)
[ ] Auditor Acknowledgment

--- MAINTENANCE & REPAIR RESPONSIBILITIES ---
[ ] Responsibility Assignment (Landlord Responsibility, Tenant Responsibility, Shared/Split Responsibility)
[ ] HVAC System Maintenance Frequency (Monthly, Quarterly, Bi-Annually, Annually)
[ ] Structural Element Maintenance Notes
[ ] Description of Specific Repair Obligations
[ ] Last Inspection Date
[ ] Maintenance Service Logs/Invoices
[ ] Auditor Verification Signature

--- INSURANCE & LIABILITY VERIFICATION ---
[ ] Certificate of Insurance (COI) Expiration Date
[ ] Required General Liability Coverage Amount ($)
[ ] Insurance Provider Status (Active, Expired, Pending Renewal, Non-Compliant)
[ ] Required Coverages Verified (General Liability, Workers' Compensation, Property Damage, Umbrella/Excess Liability, Automobile Liability)
[ ] Upload Current Certificate of Insurance (COI)
[ ] Additional Insured Endorsement Notes
[ ] Auditor Verification Signature

--- SUBLETTING & ASSIGNMENT OVERSIGHT ---
[ ] Request Submission Date
[ ] Proposed Subtenant/Assignee Name
[ ] Type of Request (Sublease, Assignment)
[ ] Required Approvals Obtained (Legal Department Review, Property Manager Approval, Owner/Asset Manager Approval)
[ ] Proposed Sublease/Assignment Agreement
[ ] New Tenant Financial Statements
[ ] Compliance Officer Verification

--- ESTOPPEL CERTIFICATE & SNDA REVIEW ---
[ ] Estoppel Certificate Execution Date
[ ] Estoppel Certificate Status (Pending Signature, Received and Verified, Rejected/Disputed)
[ ] Verified Lease Provisions (Rent Amount Accuracy, Security Deposit Amount, Lease Expiration Date, Default Status Verification)
[ ] Uploaded Estoppel Certificate Copy
[ ] Uploaded SNDA Agreement
[ ] Discrepancies or Notes Found During Audit
[ ] Auditor Verification Signature

--- DOCUMENTED ALTERATIONS & TENANT IMPROVEMENTS ---
[ ] Date of Alteration Approval
[ ] Description of Tenant Improvement
[ ] Approval Status (Pending, Approved, Denied, Under Review)
[ ] Approved Blueprints/Schematics
[ ] Signed Alteration Agreement
[ ] Required Permits Obtained (Building Permit, Electrical Permit, Plumbing Permit, Fire Marshal Approval)
[ ] Property Manager Verification

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