COMMUNITY EVENT CHECKLIST TEMPLATE: PERMITS, VOLUNTEERS & LOCAL PARTNERSHIPS MANAGEMENT

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--- PERMIT & LEGAL COMPLIANCE ---
[ ] Event Type (e.g., Festival, Parade, Gathering) (Festival, Parade, Gathering, Street Closure, Other)
[ ] Application Submission Deadline
[ ] Estimated Attendance
[ ] Noise Permit Required? (Yes, No)
[ ] Site Plan (Map of Event Location)
[ ] Alcohol Permit Required? (Yes, No)

--- VOLUNTEER COORDINATION ---
[ ] Total Volunteer Needed
[ ] Volunteer Roles Available (Registration, Setup/Teardown, Information Booth, Activity Assistance, Cleanup)
[ ] Volunteer Training Materials
[ ] Volunteer Training Date
[ ] Volunteer Training Time
[ ] Skills Required (Customer Service, Communication, Problem Solving, Physical Stamina)
[ ] Volunteer Application Form

--- LOCAL PARTNERSHIPS & SPONSORSHIPS ---
[ ] Tier of Sponsorship Offered (Platinum, Gold, Silver, Bronze)
[ ] Monetary Contribution
[ ] Partner Benefits Provided
[ ] Type of Partnership (Financial Sponsorship, In-Kind Donation, Service Partnership, Cross-Promotion)
[ ] Agreement Start Date
[ ] Partner's Physical Location (For Mapping/Logistics)

--- EVENT LOGISTICS & INFRASTRUCTURE ---
[ ] Event Venue Address
[ ] Setup Start Date
[ ] Setup Start Time
[ ] Estimated Attendee Count
[ ] Required Equipment (Check all that apply) (Tables, Chairs, Stage, Sound System, Lighting)
[ ] Number of Portable Toilets Needed
[ ] Venue Specific Instructions/Notes

--- MARKETING & PROMOTION ---
[ ] Estimated Attendance
[ ] Primary Marketing Channel (Social Media, Local Newspaper, Flyers/Posters, Community Website, Email Marketing)
[ ] Social Media Campaign Start Date
[ ] Social Media Post Captions (Draft)
[ ] Event Flyer/Poster (Draft)
[ ] Marketing Materials to Produce (Flyers, Posters, Social Media Graphics, Press Release)

--- RISK MANAGEMENT & SAFETY ---
[ ] Estimated Attendance
[ ] First Aid Station Location
[ ] Security Personnel Required? (Yes, No)
[ ] Date of Security Briefing
[ ] Emergency Contact Notification Time
[ ] Potential Hazards Identified (select all that apply) (Crowd Control Issues, Weather-Related Risks, Traffic Congestion, Medical Emergencies, Security Threats)
[ ] Detailed Risk Mitigation Plan

--- ACCESSIBILITY & INCLUSIVITY ---
[ ] Accessible Parking Availability? (Yes, Designated Spaces, Limited Availability, No Designated Spaces)
[ ] Sign Language Interpreter Required? (Yes, No, Undecided)
[ ] Assistive Listening Devices Available? (Yes, No, To be Confirmed)
[ ] Number of Accessible Restrooms
[ ] Visual Aids Provided (e.g., Large Print Signage)? (Yes, No, Partial)
[ ] Additional Accessibility Considerations/Notes

--- POST-EVENT EVALUATION ---
[ ] Estimated Attendance
[ ] Actual Attendance
[ ] Overall Event Success (Scale 1-5) (1 - Poor, 2 - Fair, 3 - Average, 4 - Good, 5 - Excellent)
[ ] Feedback from Attendees (Qualitative Data)
[ ] Lessons Learned & Recommendations for Future Events
[ ] Did the event meet its intended goals? (Yes, No, Partially)
[ ] Volunteer Hours Logged

--- END OF TEMPLATE ---
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