CONFERENCE ROOM AV EQUIPMENT CHECKLIST

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--- GENERAL ROOM READINESS ---
[ ] Room Temperature (Â°C)
[ ] Lighting Status (Optimal, Dimmed, Insufficient)
[ ] Room Cleanliness (Clean, Requires Attention)
[ ] Any Unusual Noises?
[ ] Last Room Cleaning Date
[ ] Notes on Room Readiness

--- DISPLAY & PROJECTION ---
[ ] Projector Status (Working, Malfunctioning, Needs Lamp Replacement, Missing)
[ ] Screen Type (Manual Pull-Down, Electric, Fixed, Not Present)
[ ] Screen Condition (Good, Minor Damage (scratches), Significant Damage (tears), Not Available)
[ ] Projector Brightness (Lumens - Estimated)
[ ] Projection Clarity Notes
[ ] Display Connection Type (HDMI, VGA, DisplayPort, Unknown)
[ ] Display Power Status (On, Off, Power Cord Issue, Not Available)

--- AUDIO SYSTEM ---
[ ] Microphone Type (if multiple) (Wireless Handheld, Wireless Lapel, Gooseneck/Podium, Conference Phone, None)
[ ] Microphone Functionality (Working, Not Working, Static/Noise)
[ ] Speaker Volume (0-10)
[ ] Audio Cable Condition (Good, Damaged/Frayed, Missing)
[ ] Notes on Audio Quality
[ ] Amplifier Status (On and Functional, Off, Malfunctioning)

--- VIDEO CONFERENCING EQUIPMENT ---
[ ] Camera Status (Working, Malfunctioning, Disconnected)
[ ] Microphone Status (Camera) (Working, Malfunctioning, Muted)
[ ] Codec Software Version (Current, Outdated, Unknown)
[ ] Notes on Video/Audio Quality
[ ] Frame Rate (FPS) - If applicable
[ ] Connection Type (Wired (Ethernet), Wireless (Wi-Fi), USB)
[ ] Error Messages (if any)

--- CONNECTIVITY & CABLES ---
[ ] Number of Available Ethernet Ports
[ ] Network Cable Condition (HDMI, VGA, DisplayPort) (Excellent, Good, Fair, Poor - Requires Replacement)
[ ] Connectivity Ports Available? (HDMI, VGA, DisplayPort, USB-A, USB-C, Audio In, Audio Out)
[ ] Wi-Fi Network Name (SSID)
[ ] Internet Download Speed (Mbps)
[ ] Cable Management Status (Organized, Somewhat Organized, Disorganized - Requires Attention)
[ ] Notes on Connectivity Issues (if any)

--- CONTROL SYSTEM & REMOTE ---
[ ] Control System Software Version
[ ] Control System Operational Status (Fully Operational, Minor Issues, Major Issues, Not Operational)
[ ] Remote Control Status (Functional, Batteries Needed, Not Responding, Missing)
[ ] Notes on Control System Behavior
[ ] Touchscreen Functionality (if applicable) (Fully Functional, Minor Calibration Needed, Unresponsive, Not Applicable)
[ ] Battery Level (if applicable, e.g., for wireless remotes)

--- POWER & BACKUP ---
[ ] Voltage (V)
[ ] Measured Current (Amps)
[ ] UPS Status (Online, On Battery, Testing, Offline)
[ ] UPS Remaining Battery Time (Minutes)
[ ] Power Cord Condition (Good, Frayed, Damaged, Needs Replacement)
[ ] Notes on Power Supply (e.g., unusual noises, flickering)

--- POST-MEETING RESET ---
[ ] Microphone Placement (Returned to Stand, Placed on Table, Other (Specify))
[ ] Projection Screen Position (Retracted, Down, Other)
[ ] Cables Tidy? (Yes, No)
[ ] Notes/Issues (if any)
[ ] Reset Time (for reference)
[ ] Webinar/Meeting Software Closed? (Yes, No)

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