CONSTRUCTION MATERIAL PROCUREMENT WORKFLOW

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[ ] Retrieve Approved Vendor List: Fetch all active vendors from the Vendor Data Model that meet the qualification criteria.
[ ] Get Material Requisition: Retrieve the specific material request details entered by the Project Manager.
[ ] Create Purchase Requisition: Generate a new entry in the Purchase Requisition Data Model based on the material request.
[ ] Procurement Officer Review: Assign a task to the Procurement Officer to review the requisition for accuracy and budget availability.
[ ] Check Budget Availability: Retrieve the current project budget and allocated funds from the Project Budget Data Model.
[ ] Calculate Total Estimated Cost: Sum the unit prices and quantities from the requisition to calculate the total estimated expenditure.
[ ] Variance Calculation: Subtract the estimated cost from the remaining project budget to check for overruns.
[ ] Supplier Quote Collection: Create a task for the Procurement Clerk to contact selected vendors and obtain formal quotes.
[ ] Create Supplier Quote Entry: Create a new entry in the Quotes Data Model for each quote received from vendors.
[ ] Compare Quote Prices: Aggregate the entries in the Quotes Data Model to find the Minimum price among all received quotes.
[ ] Approval Decision: Assign a task to the Construction Manager to approve or reject the selected vendor/quote.
[ ] Update Requisition Status: Update the status of the original Purchase Requisition to 'Approved' or 'Rejected'.
[ ] Generate Purchase Order (PO): Create a new entry in the Purchase Order Data Model containing the finalized terms and vendor info.
[ ] Notify Vendor of Order: Send an email to the selected vendor with the attached Purchase Order details.
[ ] Track Material Delivery: Create a task for the Site Supervisor to monitor the arrival of the materials.
[ ] Verify Delivery Note: Retrieve the digital delivery note/manifest from the Logistics Data Model.
[ ] Update Inventory Levels: Update the Material Inventory Data Model to increase the stock count for the received items.
[ ] Create Goods Received Note (GRN): Create an entry in the GRN Data Model to document the successful arrival and inspection of goods.
[ ] Notify Finance of Invoice Ready: Send an email to the Finance Department that a new GRN is available for invoice matching.
[ ] Monthly Procurement Summary: Generate a monthly report summarizing total spend, vendor performance, and procurement lead times.

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