CONVENTION CENTER AV EQUIPMENT CHECKLIST

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--- PRE-EVENT INSPECTION & PREPARATION ---
[ ] Last Full System Test Date
[ ] Total Number of Functional Microphones Verified
[ ] Number of Projector Lamps Remaining (Estimate)
[ ] Overall System Status (Operational, Minor Issues, Significant Issues, Non-Operational)
[ ] Notes on Pre-Existing Issues or Concerns
[ ] Location of Emergency Power Backup System
[ ] Upload of Previous Inspection Report (if available)
[ ] Scheduled Time for Next Preventative Maintenance

--- PROJECTION & DISPLAY SYSTEMS ---
[ ] Projector Lamp Hours (Main Projector)
[ ] Projector Lamp Hours (Backup Projector)
[ ] Projector Status (Main) (Operational, Needs Repair, Needs Lamp Replacement, Out of Service)
[ ] Screen Condition (Excellent, Good, Minor Damage, Significant Damage, Needs Repair)
[ ] Notes on Projector/Screen Condition
[ ] Aspect Ratio Functionality (Functional, Needs Adjustment, Not Functional)
[ ] Last Calibration Date
[ ] Connectivity Issues? (HDMI, VGA, DVI, None)

--- AUDIO SYSTEMS ---
[ ] Microphone Quantity (Wireless)
[ ] Microphone Quantity (Wired)
[ ] Mixer Model (Yamaha LS9, Allen & Heath GL2400, Soundcraft Sigma, Other (Specify))
[ ] Mixer Notes (Functionality, issues, etc.)
[ ] Speaker System Configuration (Main PA System, Front Fills, Side Reinforcement, Bose System, None)
[ ] Number of Speaker Cabinets Checked
[ ] Speaker Issues Found (Select all that apply) (Crackling, Distortion, Low Volume, Humming, Physical Damage, None)
[ ] Last Amplifier Serviced
[ ] Last Microphone Battery Change

--- LIGHTING SYSTEMS ---
[ ] Number of Working LED Pars
[ ] Number of Functional Spotlights
[ ] Dimmer System Functionality (Fully Functional, Minor Issues, Significant Issues, Not Functional)
[ ] Lighting Console Type (GrandMA2, Chamsys MagicQ, Avolites, Other)
[ ] Notes on Lighting Console Configuration or Issues
[ ] Number of Replacement Gobos Available
[ ] Condition of Lighting Cables (Good, Fair - some wear, Poor - needs replacement)
[ ] Last Lighting System Maintenance Date

--- CONTROL SYSTEMS & CONNECTIVITY ---
[ ] Network Switch Port Count Available
[ ] Control System Software Version (v1.0, v2.1, v3.5, Unknown)
[ ] Connectivity Ports Available (Check All That Apply) (HDMI, DisplayPort, VGA, Ethernet, S-Video, Audio (3.5mm))
[ ] Network IP Address (Main Control System)
[ ] Last Firmware Update Date (Control System)
[ ] Notes/Observations on Control System Functionality

--- POWER & ELECTRICAL ---
[ ] PDU Total Capacity (Amps)
[ ] PDU Available Capacity (Amps)
[ ] Number of Functioning Outlets Verified
[ ] Surge Protection Status (Operational, Needs Replacement, Needs Inspection)
[ ] Dedicated Circuit Breaker Verified? (Yes, No, N/A)
[ ] Last Electrical Safety Inspection Date
[ ] Notes on Power/Electrical Issues
[ ] Voltage Reading (Volts)

--- STAGING & SUPPORT STRUCTURES ---
[ ] Maximum Load Capacity of Stage (lbs)
[ ] Number of Rigging Points Available
[ ] Stage Surface Condition (Pre-Event) (Excellent, Good, Fair, Poor)
[ ] Riser Condition (Pre-Event) (Excellent, Good, Fair, Poor)
[ ] Height of Lowest Stage Level (inches)
[ ] Notes on Stage/Riser Condition (e.g., damage, repairs needed)
[ ] Trussing/Rigging Certification Status (Current & Valid, Expiring Soon (within 6 months), Expired)
[ ] Last Rigging Inspection Date

--- POST-EVENT INSPECTION & MAINTENANCE ---
[ ] Projector Lamp Usage Hours (Total)
[ ] Notes on Unusual Sounds/Issues
[ ] Screen Condition (After Event) (Excellent, Good, Fair, Poor, Damaged)
[ ] Date of Last Microphone Cleaning
[ ] Areas Requiring Cleaning (Check all that apply) (Speakers, Microphone Cables, Mixing Console, Projector Lens, All Equipment)
[ ] Quantity of Damaged or Missing Cables
[ ] Detailed Description of Any Equipment Damage
[ ] Overall Equipment Condition (Excellent, Good, Fair, Needs Repair)

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