CYCLE COUNTING AND INVENTORY AUDIT WORKFLOW

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[ ] Fetch Inventory Master List: Retrieve all active items from the Inventory Data Model to identify which items are due for a count.
[ ] Create Audit Session: Initialize a new Audit Session entry that links specific warehouse locations and timestamps to the audit.
[ ] Assign Counting Task: Generate a task for Warehouse Staff to perform the physical count of items in the assigned zone.
[ ] Create Checklist: Physical Verification: Attach a checklist to the task containing steps like 'Verify SKU', 'Check Expiry', and 'Inspect Packaging Condition'.
[ ] Update Physical Count Entry: Record the quantity found during the physical count into the Audit Entry data model.
[ ] Retrieve System Quantities: Fetch the expected quantities from the Inventory Master Data Model to compare against the physical count.
[ ] Calculate Variance: Subtract the Physical Count value from the System Quantity value to determine the discrepancy (Variance = System - Physical).
[ ] Calculate Variance Percentage: Calculate the severity of the error by dividing the Variance by the System Quantity.
[ ] Summarize Total Discrepancy Value: Sum the monetary value of all discrepancies found during the audit session to assess financial impact.
[ ] Update Inventory Master Stock Levels: Update the main Inventory Data Model with the new verified quantities to ensure records match reality.
[ ] Trigger Investigation Task: Create a high-priority task for the Inventory Manager if the variance exceeds a predefined threshold.
[ ] Notify Management of Discrepancy: Send an automated email to the Finance Department summarizing the total loss or gain detected during the audit.
[ ] Generate Audit Reconciliation Report: Create a final PDF/Sheet report containing the audit session details, variances, and the 'Authorized' status for record keeping.
[ ] Clean up Temporary Audit Logs: Delete temporary/draft counting entries once the final audit session is reconciled and closed.

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