DECOMMISSIONING AND ASSET DISPOSAL WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Identify Assets to Decommission: Retrieve all hardware and software assets marked for retirement from the Asset Data Model.
[ ] Update Asset Status to 'Decommissioning': Update the status field of the identified assets to reflect they are currently in the disposal process.
[ ] Perform Data Sanitization: Assign a task to the IT Security Officer to ensure all sensitive data is wiped from the hardware.
[ ] Verify Data Destruction Logs: Retrieve logs and certificates of destruction associated with the specific asset IDs.
[ ] Calculate Remaining Book Value: Calculate the current depreciation value of the assets to determine financial write-off amounts.
[ ] Total Disposal Cost Summation: Sum all costs related to logistics, recycling fees, and labor for the decommission batch.
[ ] Physical Asset Removal: Create a task for the Facilities Team to physically remove the assets from the server room/office.
[ ] Create Disposal Certificate: Generate a new entry in the Disposal Logs data model to record the final fate of the assets.
[ ] Notify Finance Department: Send an email to the Finance team with the summary of assets removed and their final book value.
[ ] Update Asset Inventory Record: Update the original Asset Data Model to change the status from 'Decommissioning' to 'Disposed'.
[ ] Remove Temporary Disposal Records: Delete the temporary staging entries used during the transition phase of the workflow.
[ ] Monthly Asset Disposal Report: Generate a comprehensive report summarizing all assets decommissioned during this period for audit purposes.

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