DENTAL INVENTORY MANAGEMENT CHECKLIST: SUPPLIES & ORDERING

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--- INITIAL STOCK LEVELS ---
[ ] Current Quantity - Impression Materials
[ ] Reorder Point - Nitrile Gloves
[ ] Quantity on Hand - Amalgam Tabs
[ ] Preferred Vendor - Restoratives (Vendor A, Vendor B, Vendor C)
[ ] Current Quantity - Handpieces
[ ] Date of Last Inventory Count

--- WEEKLY ORDER REVIEW ---
[ ] Handpiece Quantity Used (Week)
[ ] Impression Materials Usage (g)
[ ] Amalgam Capsule Usage (Capsules)
[ ] Any Supply Shortages Noted? (Yes, No)
[ ] Notes on Usage Trends or Concerns
[ ] Materials Needing Prioritized Reordering (Composite Resin, Prophylactic Paste, Endo Files, Gloves)
[ ] Date of Weekly Review

--- ORDER PLACEMENT & TRACKING ---
[ ] Order Date
[ ] Order Number
[ ] Vendor (Henry Schein, Burgeon Group, McCormick Dental Supply, Other)
[ ] Shipping Method (Standard, Express, Ground)
[ ] Tracking Number
[ ] Estimated Delivery Date
[ ] Order Notes

--- RECEIVING & INSPECTION ---
[ ] Quantity Received
[ ] Order Accuracy (Correct, Incorrect)
[ ] Product Condition (Excellent, Good, Damaged)
[ ] Receipt Date
[ ] Comments/Notes (e.g., damage details)
[ ] Lot Number (if applicable)
[ ] Expiration Date Verification (Verified, Not Verified)

--- STORAGE & ORGANIZATION ---
[ ] Shelf Capacity (linear feet)
[ ] Storage Conditions Met? (Temperature Controlled, Humidity Controlled, Clean and Dry, Secure from pests)
[ ] Labeling System Description
[ ] Emergency Supply Location
[ ] Organization Method Used? (Categorized by Type, Alphabetical Order, FIFO (First In, First Out), By Frequency of Use)
[ ] Notes on Storage Arrangement

--- EXPIRATION DATE MONITORING ---
[ ] Item Expiration Date
[ ] Action Taken (Expired) (Removed from Inventory, Returned to Vendor, Used Immediately)
[ ] Lot Number (if applicable)
[ ] Quantity Expired
[ ] Notes/Comments
[ ] Date of Expiration Check

--- VENDOR MANAGEMENT ---
[ ] Primary Dental Supply Vendor (Henry Schein, Burgeon Group, McConnell & Kennedy, Ameridant, Other)
[ ] Vendor Account Number
[ ] Vendor Contact Name
[ ] Vendor Contact Phone Number
[ ] Vendor Contact Email Address
[ ] Last Price Negotiation Date
[ ] Vendor Performance Rating (1-5) (1 - Poor, 2 - Fair, 3 - Average, 4 - Good, 5 - Excellent)
[ ] Notes on Vendor Relationship/Performance

--- INVENTORY ADJUSTMENTS & RECONCILIATION ---
[ ] Quantity Discrepancy (Positive/Negative)
[ ] Reason for Adjustment (e.g., Damage, Theft, Clerical Error)
[ ] Adjustment Type (Addition, Subtraction, Correction)
[ ] Adjustment Date
[ ] Adjustment Time
[ ] Detailed Explanation (Optional)
[ ] Authorized Signature

--- END OF TEMPLATE ---
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