DISCIPLINARY ACTION PROCESS CHECKLIST (HR)

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--- INITIAL OBSERVATION & DOCUMENTATION ---
[ ] Date of Initial Observation
[ ] Time of Initial Observation
[ ] Detailed Description of Observed Behavior/Performance Issue
[ ] Location of Observation
[ ] Relevant Company Policies Violated (Select All That Apply) (Code of Conduct, Attendance Policy, Performance Standards, Harassment Policy, Safety Procedures)
[ ] Number of Witnesses Present
[ ] Supporting Documentation (Optional)

--- FACT-FINDING & INVESTIGATION ---
[ ] Describe the initial report or complaint.
[ ] Who was interviewed as part of the investigation? (Employee Involved, Supervisor, Witness 1, Witness 2, Other (Specify))
[ ] Summarize the interview with the employee involved.
[ ] Summarize the interview with the supervisor.
[ ] Upload any supporting documentation (e.g., emails, photos).
[ ] Date of Investigation Interview (Specify for each interviewee)
[ ] Time of Investigation Interview (Specify for each interviewee)

--- POLICY REVIEW & LEGAL CONSULTATION ---
[ ] Applicable Company Policy(ies) (Attendance Policy, Code of Conduct, Performance Management Policy, Harassment Prevention Policy, Confidentiality Agreement)
[ ] Summary of Legal Considerations
[ ] Date of Legal Consultation
[ ] Legal Counsel Involved? (Yes, No)
[ ] Supporting Documentation (e.g., Legal Memo)

--- VERBAL WARNING (FIRST OFFENSE) ---
[ ] Date of Verbal Warning
[ ] Time of Verbal Warning
[ ] Detailed Description of Issue
[ ] Explanation of Expected Behavior/Performance
[ ] Consequences of Future Violations
[ ] Employee Acknowledgment
[ ] Employee Name (Printed)

--- WRITTEN WARNING (SECOND OFFENSE OR SEVERITY) ---
[ ] Detailed Description of Violation(s)
[ ] Policy Violated (Select all that apply) (Attendance Policy, Code of Conduct, Performance Standards, Harassment Policy, Safety Regulations, Other (Specify))
[ ] Expected Corrective Actions & Performance Standards
[ ] Deadline for Improvement
[ ] Consequences of Continued Violation
[ ] Employee Acknowledgment
[ ] Employee Understanding (Select One) (Understands Warning & Expectations, Requires Further Clarification)

--- PERFORMANCE IMPROVEMENT PLAN (PIP) ---
[ ] Summary of Performance Deficiencies
[ ] Specific Goals for Improvement
[ ] Quantifiable Metric for Goal 1
[ ] Target Date for Goal 1 Achievement
[ ] Review Date (Mid-PIP Review)
[ ] Level of Support Provided (Training, Mentoring, Increased Supervision, Other)
[ ] Employee Comments/Response to PIP
[ ] Employee Signature

--- SUSPENSION (OPTIONAL) ---
[ ] Suspension Duration (Days)
[ ] Effective Date of Suspension
[ ] Time of Suspension Commencement
[ ] Reason for Suspension - Detailed Explanation
[ ] Suspension Type (With Pay, Without Pay)
[ ] Employee Acknowledgment of Suspension (Optional)

--- TERMINATION (FINAL ACTION) ---
[ ] Termination Date
[ ] Termination Time
[ ] Reason for Termination (Detailed Explanation)
[ ] Termination Type (e.g., Performance, Conduct, Restructuring) (Performance, Conduct, Restructuring, Other)
[ ] HR Representative Signature
[ ] Manager Signature
[ ] Termination Letter (Uploaded)
[ ] Exit Interview Summary (if applicable)

--- DOCUMENTATION & RECORD KEEPING ---
[ ] Date of Initial Documentation
[ ] Detailed Description of Incident/Issue
[ ] Supporting Evidence (Emails, Photos, Videos)
[ ] Number of Verbal Warnings Given
[ ] Warning Type (Verbal/Written/PIP) (Verbal Warning, Written Warning, Performance Improvement Plan (PIP))
[ ] Summary of Investigation Findings
[ ] HR Representative Signature
[ ] Date of Documentation Review

--- EXIT INTERVIEW & FINAL PAPERWORK ---
[ ] Reason for Leaving (Open-ended)
[ ] What were your primary reasons for leaving? (Select all that apply) (Better Compensation, Career Advancement Opportunities, Work-Life Balance, Company Culture, Management/Leadership, Location, Other)
[ ] Overall Satisfaction (1-10, 1 being least satisfied, 10 being most)
[ ] Would you recommend our company to a friend? (Yes, No, Maybe)
[ ] Last Day of Employment
[ ] Employee Signature

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