E-COMMERCE INVENTORY ACCURACY CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- RECEIVING & PUTAWAY ---
[ ] Receiving Date
[ ] Purchase Order Number
[ ] Quantity Received
[ ] Quantity Ordered
[ ] Condition of Shipment (Excellent, Good, Damaged, Poor)
[ ] Notes on Shipment Condition
[ ] Missing Items (SKU 1, SKU 2, SKU 3)
[ ] Initial Storage Location

--- INVENTORY COUNTING & RECONCILIATION ---
[ ] Expected Quantity (System Record)
[ ] Physical Count
[ ] Quantity Discrepancy
[ ] Discrepancy Reason (Data Entry Error, Theft/Loss, Shipping Error, Misplacement, Other (Specify in Long Text))
[ ] Discrepancy Notes (If 'Other' selected)
[ ] Resolution Required? (Yes, No)
[ ] Resolution Details (If 'Yes' selected)
[ ] Date of Count
[ ] Time of Count

--- STOCK LOCATION VERIFICATION ---
[ ] Aisle Number
[ ] Bay Number
[ ] Shelf Number
[ ] Bin/Slot ID
[ ] Location Accuracy (Visual Check) (Correct, Minor Discrepancy, Major Discrepancy)
[ ] Notes on Location (if any)

--- SKU & PRODUCT INFORMATION VALIDATION ---
[ ] Product SKU
[ ] Product Name
[ ] List Price
[ ] Cost Price
[ ] Product Category (Clothing, Electronics, Home Goods, Beauty, Other)
[ ] Product Attributes (e.g., Color, Size) (Red, Blue, Green, Small, Medium, Large)
[ ] Product Description Notes (if applicable)

--- DAMAGE & DEFECT INSPECTION ---
[ ] Quantity Damaged/Defective
[ ] Detailed Description of Damage/Defect
[ ] Type of Damage (Select all that apply) (Cracked, Broken, Scratched, Dented, Missing Parts, Expired, Soiled, Other)
[ ] Attach Photos of Damage
[ ] Disposition of Damaged Goods (Select One) (Return to Supplier, Discounted Sale, Scrap/Discard, Repair)
[ ] Notes regarding disposition

--- BATCH/LOT NUMBER TRACKING (IF APPLICABLE) ---
[ ] Batch/Lot Number
[ ] Date Received
[ ] Supplier Information
[ ] Quantity Received
[ ] Batch Status (Good, Quarantine, Expired)
[ ] Notes/Comments

--- EXPIRATION DATE TRACKING (IF APPLICABLE) ---
[ ] Expiration Date
[ ] Quantity with Expiration Date
[ ] Expiration Date Tracking Method (FIFO (First-In, First-Out), FEFO (First-Expiry, First-Out), Manual Monitoring)
[ ] Notes on Expiration Management
[ ] Expiration Date Alert Trigger (30 days before, 15 days before, 7 days before, On Expiration Date)
[ ] Batch/Lot Number (Related to Expiration)

--- SYSTEM UPDATE VERIFICATION ---
[ ] Quantity Received in System
[ ] Physical Count Quantity
[ ] Quantity Adjustment (Received - Physical)
[ ] Adjustment Reason (Data Entry Error, Miscount, Shipping Error, Theft, Other)
[ ] Detailed Explanation of Adjustment
[ ] Adjustment Date
[ ] Adjustment Time
[ ] System User Updating Inventory

--- DISCREPANCY INVESTIGATION & RESOLUTION ---
[ ] Describe the Discrepancy
[ ] Expected Quantity
[ ] Actual Quantity
[ ] Quantity Difference
[ ] Possible Cause (Select Best) (Data Entry Error, Picking Error, Shipping Error, Theft/Loss, System Glitch, Unknown)
[ ] Actions Taken to Investigate
[ ] Resolution Description
[ ] Resolution Status (Resolved, Pending, Escalated)
[ ] Date of Resolution (If Resolved)
[ ] Investigator's Initials

--- DOCUMENTATION & REPORTING ---
[ ] Audit Date
[ ] Audit Start Time
[ ] Audit End Time
[ ] Total Items Counted
[ ] Number of Discrepancies Found
[ ] Summary of Findings & Recommendations
[ ] Supporting Documentation (e.g., Photos, Spreadsheets)
[ ] Audit Status (Completed, In Progress, Needs Review)

--- END OF TEMPLATE ---
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