EMERGENCY EVACUATION DRILL DOCUMENTATION

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--- PRE-DRILL PLANNING & PREPARATION ---
[ ] Drill Date
[ ] Scheduled Drill Start Time
[ ] Drill Type (Fire, Earthquake, etc.) (Fire, Earthquake, Severe Weather, Other - Specify in Long Text)
[ ] Drill Scenario Description
[ ] Areas/Floors Included in Drill (Ground Floor, First Floor, Second Floor, Third Floor, All Floors)
[ ] Estimated Number of Guests Participating
[ ] Number of Staff Briefed on Drill Procedures
[ ] Floor Plan Marking Evacuation Routes
[ ] Any Specific Considerations or Modifications to Drill Procedures?

--- DRILL EXECUTION - TIME & NOTIFICATIONS ---
[ ] Drill Date
[ ] Drill Start Time (Scheduled)
[ ] Drill Start Time (Actual)
[ ] Notification Time (Minutes Prior)
[ ] Notification Methods Used (PA System, Email, Text Message, Verbal Announcement, Other (Specify))
[ ] Notification Message Content
[ ] Time notification delivered to first staff member

--- DRILL EXECUTION - EVACUATION PROCEDURES ---
[ ] Time Drill Initiated
[ ] Evacuation Routes Used (check all that apply) (Front Stairwell, Rear Stairwell, Elevators (restricted), Exterior Exit A, Exterior Exit B, Other (specify in LONG_TEXT))
[ ] Description of Route Deviations/Challenges
[ ] Approximate Evacuation Time (minutes)
[ ] Assembly Point Used (Designated Area 1, Designated Area 2, Alternate Area (specify in LONG_TEXT))
[ ] Observations Regarding Staff Response (e.g., speed, clarity of instructions)
[ ] Observations Regarding Guest Response (e.g., compliance, questions)
[ ] Obstacles Encountered (check all that apply) (Blocked Exit, Confused Guests, Inadequate Lighting, Equipment Malfunction, None)
[ ] Specific Incidents or Problems Encountered (e.g., injured person, guest refusal)

--- POST-DRILL ASSESSMENT & DEBRIEFING ---
[ ] Overall Drill Effectiveness Assessment
[ ] Areas Requiring Improvement (Select all that apply) (Evacuation Route Clarity, Staff Response Time, Guest Communication, Accountability Procedures, Equipment Functionality, Coordination with Emergency Services, Other (Specify in LONG_TEXT))
[ ] Specific Incidents/Observations During Drill (e.g., bottlenecks, confusion, equipment failure)
[ ] Time to Full Evacuation (minutes)
[ ] Equipment Functionality Assessment (Select all that apply) (Fire Alarms, Emergency Lighting, PA System, Sprinkler System (if applicable), First Aid Kits, All Equipment Functioned Correctly, Equipment Malfunctioned (Detail in LONG_TEXT))
[ ] Detailed Explanation of any Equipment Malfunctions (if applicable)
[ ] Recommended Corrective Actions for Identified Issues
[ ] Date for Implementation of Corrective Actions
[ ] Drill Coordinator Signature

--- COMMUNICATION & REPORTING ---
[ ] Date of Drill Report Submission
[ ] Time of Drill Report Submission
[ ] Summary of Communication with Fire Department/Emergency Services (if applicable)
[ ] Summary of Communication with Building Management/Security (if applicable)
[ ] Method of Report Dissemination (e.g., email, hard copy) (Email, Hard Copy, Shared Drive/Platform)
[ ] Recipients of the Drill Report (General Manager, Department Heads, Safety Manager, Building Management, Fire Department (if required))
[ ] Contact Name of Recipient (if applicable)
[ ] Recipient's Job Title (if applicable)
[ ] Copy of Communication Log (e.g. radio transcripts, emails)

--- PARTICIPANT ROLES & RESPONSIBILITIES ---
[ ] Fire Warden 1 Name (Select Name, John Smith, Jane Doe, Michael Brown, David Lee)
[ ] Fire Warden 1 Assigned Area (Select Area, Front Desk, West Wing - Floors 1-3, East Wing - Floors 1-3, Kitchen, Pool Area)
[ ] Fire Warden 2 Name (Select Name, John Smith, Jane Doe, Michael Brown, David Lee)
[ ] Number of Staff Participating
[ ] Fire Warden 1 Performance Notes
[ ] Fire Warden 2 Performance Notes
[ ] Roles/Tasks Performed by Assigned Staff (Guided Evacuation, Guest Assistance, Accounted For Guests, Directed to Assembly Point, Communication with Management)
[ ] Fire Warden 1 Signature
[ ] Did Warden Follow Assigned Route? (Yes, No, N/A)

--- GUEST & STAFF ACCOUNTING ---
[ ] Total Registered Guests Expected
[ ] Total Staff On Duty
[ ] Guests Accounted For (Initial)
[ ] Staff Accounted For (Initial)
[ ] Guests Unaccounted For
[ ] Staff Unaccounted For
[ ] Description of Actions Taken to Account for Unaccounted Individuals
[ ] All Guests Accounted For? (Yes, No)
[ ] All Staff Accounted For? (Yes, No)
[ ] Name of Person Responsible for Accounting

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