EMERGENCY PREPAREDNESS CHECKLIST FOR RENTAL PROPERTIES

Created by ChecklistGuro (https://checklistguro.com)

--- PROPERTY HAZARD ASSESSMENT ---
[ ] Identify Potential Trip Hazards (e.g., uneven pavement, loose rugs)
[ ] Number of Cracked or Damaged Steps
[ ] Description of Overhanging Branches or Potential Falling Hazards
[ ] Condition of Railings (if applicable) (Excellent, Good, Fair, Poor)
[ ] Photo of Hazard (if applicable)
[ ] Description of any signs of water damage or mold

--- EMERGENCY CONTACT INFORMATION ---
[ ] Tenant Name
[ ] Emergency Contact Number
[ ] Alternate Contact Name
[ ] Alternate Contact Number
[ ] Relationship to Tenant (Family, Friend, Neighbor, Other)
[ ] Property Manager Name
[ ] Property Manager Phone Number
[ ] Emergency Services - Police (Non-Emergency)
[ ] Emergency Services - Fire Department

--- FIRE SAFETY EQUIPMENT ---
[ ] Last Smoke Detector Inspection Date
[ ] Last Carbon Monoxide Detector Inspection Date
[ ] Number of Fire Extinguishers
[ ] Fire Extinguisher Type(s) (ABC, Class K, BC, Other)
[ ] Last Fire Extinguisher Inspection/Service Date
[ ] Smoke Detector Functionality (Working, Not Working, Needs Batteries, Tampered With)
[ ] Carbon Monoxide Detector Functionality (Working, Not Working, Needs Batteries, Tampered With)

--- UTILITY SHUT-OFF PROCEDURES ---
[ ] Water Shut-Off Valve Location
[ ] Gas Shut-Off Valve Location
[ ] Electricity Main Breaker Location
[ ] Detailed Shut-Off Instructions (Water)
[ ] Detailed Shut-Off Instructions (Gas)
[ ] Detailed Shut-Off Instructions (Electricity)
[ ] Inspector Signature (Verification)

--- EVACUATION PLAN ---
[ ] Primary Evacuation Route Description
[ ] Secondary Evacuation Route Description
[ ] Designated Evacuation Meeting Point (Address/GPS)
[ ] Distance (in feet/meters) to Meeting Point
[ ] Who is responsible for directing tenants? (Property Manager, Designated Staff Member, Tenant Volunteer)
[ ] Date of Last Evacuation Drill
[ ] Time of Last Evacuation Drill (Start Time)
[ ] Attach Evacuation Map (if available)

--- FIRST AID SUPPLIES & TRAINING ---
[ ] Number of First Aid Kits on Property
[ ] Contents of Each First Aid Kit (list items)
[ ] Last First Aid Kit Inspection Date
[ ] Type of First Aid Training Provided (if any) (CPR/AED, Basic First Aid, None, Other)
[ ] Number of Staff Trained in First Aid/CPR
[ ] Date of Last First Aid/CPR Training
[ ] Upload Certificate of Completion (if applicable)

--- SEVERE WEATHER PROTOCOLS ---
[ ] Hurricane/Storm Warning Notification Procedure
[ ] Last Storm Preparedness Meeting Date
[ ] Sandbag Quantity (if applicable)
[ ] Primary Communication Method (e.g., Email, SMS) (Email, SMS, Phone Call, Property Management Portal)
[ ] Potential Evacuation Routes (Route A, Route B, Route C)
[ ] Tenant Communication Script (for Severe Weather)

--- INSURANCE REVIEW ---
[ ] Policy Type (Property Insurance, Liability Insurance, Flood Insurance, Windstorm Insurance)
[ ] Coverage Amount
[ ] Policy Expiration Date
[ ] Notes/Comments
[ ] Deductible Amount ($1,000, $2,500, $5,000, Other)
[ ] Insurance Certificate

--- COMMUNICATION PLAN ---
[ ] Emergency Notification System Description
[ ] Primary Communication Method (Email, SMS/Text Message, Phone Call, Building Announcement System)
[ ] Number of Affected Tenants (Estimated)
[ ] Last Communication Drill Date
[ ] Typical Response Time (Minutes)
[ ] Communication Channels Used (Website, Social Media, Local News Outlets, Tenant Portal)
[ ] Pre-written Emergency Announcement Template

--- DOCUMENTATION & RECORD KEEPING ---
[ ] Date of Last Emergency Preparedness Review
[ ] Summary of Review Findings & Action Items
[ ] Copy of Emergency Action Plan
[ ] Number of Fire Extinguishers Inspected
[ ] Date of Last Fire Extinguisher Inspection
[ ] Inspection Completion Status (Complete, In Progress, Not Started)
[ ] Notes on Maintenance or Repairs Needed
[ ] Signature of Responsible Party

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