EMERGENCY PREPAREDNESS CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)

--- PROPERTY ASSESSMENT & RISK IDENTIFICATION ---
[ ] Property Address(es)
[ ] Potential Hazards (Select all that apply) (Flood Zone, Earthquake Zone, Wildfire Risk, Hurricane/Severe Weather Risk, Landslide Risk, High Crime Area, Proximity to Hazardous Materials)
[ ] Description of Existing Safety Features (e.g., smoke detectors, security systems)
[ ] Estimated Property Value (for insurance purposes)
[ ] Building Type (Residential (Single Family), Residential (Multi-Family), Commercial (Retail), Commercial (Office), Industrial, Other)
[ ] Notes on Structural Vulnerabilities (e.g., age of building, foundation concerns)

--- ESSENTIAL DOCUMENTS & RECORDS ---
[ ] Backup of Property Deeds and Titles
[ ] Copies of Leases/Rental Agreements
[ ] Insurance Policies (Property & Liability)
[ ] List of Emergency Contacts (Tenants, Vendors, etc.)
[ ] Important Property Records (Inspection Reports, Maintenance Logs)
[ ] Last Backup Date of Digital Records
[ ] Location of Physical Document Storage (if applicable)
[ ] Number of Copies of Critical Documents Kept Offsite

--- COMMUNICATION & CONTACT INFORMATION ---
[ ] Emergency Contact List (Employees & Key Personnel)
[ ] Client/Tenant Emergency Contact Information Protocol (How to Obtain & Store)
[ ] Primary Communication Method (Employee/Team) (Phone, Email, SMS/Text, Messaging App (e.g., Slack, Teams))
[ ] Communication Methods for Client/Tenant Updates (Email Newsletter, SMS/Text Alerts, Website Announcements, Social Media Updates, Phone Calls)
[ ] Emergency Hotline Number (Internal or External)
[ ] Last Communication Protocol Review Date
[ ] Detailed Explanation of Communication Plan during Disaster

--- TENANT/CLIENT PREPAREDNESS (IF APPLICABLE) ---
[ ] Provide tenants/clients with a template for a personal/family emergency plan.
[ ] Distribute information on local emergency alerts and warning systems (e.g., text alerts, sirens). (Email, Website, Printed Flyers)
[ ] Provide resources for creating emergency kits (e.g., checklists, recommended supplies).
[ ] How do you communicate emergency preparedness information to tenants/clients? (In-person meetings, Email, Property Website, Printed Notices)
[ ] Provide a list of local emergency contact numbers (police, fire, hospitals, etc.).
[ ] Upload a document outlining building-specific emergency procedures (e.g., fire escape routes, assembly points).

--- BUSINESS CONTINUITY & OPERATIONS ---
[ ] Identify Critical Business Functions
[ ] Estimated Downtime Tolerance (in hours)
[ ] Primary Communication Method for Business Continuity (Email, Phone, Instant Messaging (e.g., Slack, Teams), Website/Portal)
[ ] Backup Location Options (Check all that apply) (Remote Work Policy Implemented, Secondary Office Space, Cloud-Based Services, Data Backup & Recovery Plan)
[ ] Last Business Continuity Plan Review Date
[ ] Describe Data Backup and Recovery Procedures
[ ] Designated Emergency Contact Person (within your business)

--- PROPERTY-SPECIFIC EMERGENCY PLANS ---
[ ] Identify potential hazards for this property (e.g., flood zone, wildfire risk, earthquake zone) (Flood Zone, Wildfire Risk, Earthquake Zone, Hurricane Zone, Severe Weather (Tornadoes, Hail), Landslide Risk, None)
[ ] Describe specific evacuation procedures for tenants/occupants.
[ ] Mark the location of the nearest emergency shelter.
[ ] Number of fire extinguishers and their locations.
[ ] Date of last fire extinguisher inspection/certification.
[ ] Describe procedures for securing the property after an emergency (e.g., preventing looting, damage control).
[ ] Primary power source in case of outage (if applicable) (Generator, Solar Power, None)
[ ] Attach property-specific emergency plan document (if available)

--- INSURANCE & LEGAL REVIEW ---
[ ] Review Insurance Policy Coverage Amounts
[ ] Document Review: Emergency-Related Clauses in Leases/Contracts
[ ] Confirm Coverage for Business Interruption (Yes, No, Need to Review)
[ ] Review Liability Coverage Regarding Tenant Safety (Adequate, Insufficient, Need to Review)
[ ] Date of Last Insurance Policy Review
[ ] Notes from Legal Consultation Regarding Emergency Liability
[ ] Review of Evacuation Procedures Compliance with Local Laws (Compliant, Needs Update, Not Reviewed)
[ ] Upload Copies of Relevant Insurance Documents

--- END OF TEMPLATE ---
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