ERP BUSINESS PROCESS VALIDATION CHECKLIST

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--- PROCESS DEFINITION & DOCUMENTATION ---
[ ] Process Narrative Description
[ ] Process Flow Diagram
[ ] Process Owner (John Smith, Jane Doe, Robert Jones)
[ ] Document Creation Date
[ ] Process ID
[ ] Process Objectives and Scope

--- DATA ACCURACY & INTEGRITY ---
[ ] Record Count Verification - Master Data
[ ] Record Count Verification - Transaction Data
[ ] Data Type Validation - Critical Fields (Pass, Fail, N/A)
[ ] Description of Identified Data Discrepancies
[ ] Data Integrity Rules Applied? (Referential Integrity Checks, Unique Constraint Validation, Data Type Constraints, Custom Validation Rules)
[ ] Date of Data Validation Run

--- SYSTEM CONFIGURATION VERIFICATION ---
[ ] Maximum Invoice Amount Limit
[ ] Default Currency (USD, EUR, GBP, JPY)
[ ] Start of Fiscal Year
[ ] Custom Field Definitions
[ ] Inventory Valuation Method (FIFO, LIFO, Weighted Average)
[ ] Maximum Discount Percentage

--- USER ROLES & PERMISSIONS ---
[ ] Review of Core User Roles (Finance, Sales, Manufacturing, HR, Inventory)
[ ] Required Permissions for Finance Role (General Ledger Access, Accounts Payable Access, Accounts Receivable Access, Budgeting Permissions, Reporting Permissions)
[ ] Approval Hierarchy Validation (Standard, Customized)
[ ] Number of Users with Admin Access
[ ] Date of Last Permission Review

--- INTEGRATION TESTING ---
[ ] Record Count of Integrated Data
[ ] Integration Status (Successful/Failed/Partial) (Successful, Failed, Partial)
[ ] Detailed Error Messages (if any)
[ ] Systems Integrated (e.g., CRM, WMS) (CRM, WMS, eCommerce, Finance System)
[ ] Integration Test Execution Date
[ ] Integration Test Start Time

--- REPORTING & ANALYTICS ---
[ ] Report Category Verified? (Financial, Operational, Sales, Inventory, HR)
[ ] Report Execution Time (seconds)
[ ] Last Report Validation Date
[ ] Notes on Data Accuracy
[ ] Data Source Accuracy (Accurate, Minor Discrepancies, Significant Discrepancies)
[ ] Report Validation Score (0-100)

--- WORKFLOW VALIDATION ---
[ ] Workflow Execution Count
[ ] Workflow Start Date
[ ] Workflow Completion Date
[ ] Average Workflow Duration
[ ] Workflow Status (Success/Failure/Pending) (Success, Failure, Pending)
[ ] Workflow Notes/Comments
[ ] Triggered Events (System Event, User Action, Scheduled Task)

--- SECURITY CONTROLS ---
[ ] Multi-Factor Authentication Enabled? (Yes, No, Partial Implementation)
[ ] Password Complexity Score (1-100)
[ ] Data Encryption at Rest? (Yes, No, Partial Implementation)
[ ] Regular Security Audits Performed? (Yes, No, Scheduled)
[ ] Last Security Audit Date
[ ] Description of Security Incident Response Plan
[ ] Security Measures Implemented (Select all that apply) (Firewall, Intrusion Detection System, Antivirus Software, Data Loss Prevention (DLP))

--- COMPLIANCE & AUDIT TRAIL ---
[ ] Last Audit Trail Review Date
[ ] Number of Audit Log Entries Reviewed
[ ] Relevant Compliance Standards (e.g., GDPR, SOX) (GDPR, SOX, HIPAA, CCPA, Other)
[ ] Summary of Audit Trail Findings
[ ] Supporting Audit Documentation (e.g., Audit Reports)
[ ] Audit Trail Retention Policy Compliant? (Yes, No, Not Applicable)
[ ] Reviewer Signature

--- EXCEPTION HANDLING & ERROR MANAGEMENT ---
[ ] Describe the error handling process documented.
[ ] Number of documented error codes.
[ ] Error notification method (e.g., email, SMS, dashboard) (Email, SMS, Dashboard Notification, System Log)
[ ] Date of last exception handling process review.
[ ] Detailed steps for escalating unresolved exceptions.
[ ] Attach screenshot of a typical error message.

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