EVENT CATERING AND MENU PLANNING WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Create Event Lead: Create a new entry in the 'Event Leads' data model when a new inquiry is received.
[ ] Update Event Status: Update the status of the event entry (e.g., from 'Inquiry' to 'Confirmed') based on client response.
[ ] Retrieve Menu Inventory: Fetch available ingredients and menu items from the 'Menu Catalog' data model.
[ ] Generate Menu Plan: Create a new entry in the 'Menu Planning' data model linked to the specific Event ID.
[ ] Calculate Total Food Cost: Calculate the sum of individual ingredient costs for the selected menu items.
[ ] Aggregate Total Guest Count: Sum the total number of guests across all different meal selections (e.g., Vegan, Gluten-Free) for the event.
[ ] Calculate Total Quote Price: Calculate the final price by adding food costs, labor, and service fees, then applying tax.
[ ] Assign Chef to Menu Prep: Create a task for the Head Chef to review and approve the proposed menu plan.
[ ] Logistics Task Creation: Create a task for the Logistics Manager to arrange equipment and transport based on guest count.
[ ] Send Quote to Client: Send an email to the client's email address containing the calculated total price and menu details.
[ ] Send Delivery Reminder: Send an SMS to the event coordinator to confirm arrival time 24 hours before the event.
[ ] Finalize Event Budget: Update the 'Event Lead' entry with the final approved budget and confirmed headcount.
[ ] Generate Post-Event Summary: Create a report summarizing the actual vs. planned costs and food consumption for the event archives.
[ ] Remove Cancelled Menu Items: Delete menu item entries from the planning model if they are no longer part of the finalized menu.

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