EVENT DESIGN AND DECOR PLANNING PROCESS

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[ ] Initialize Event Project: Create a new entry in the 'Events' data model with initial details like Event Name and Event Date.
[ ] Retrieve Client Requirements: Fetch data from the 'Event Brief' entry to populate the planning requirements.
[ ] Create Decor Inventory List: Generate a new entry in the 'Decor Inventory' data model linked to the specific event.
[ ] Check Vendor Availability: Query the 'Vendors' data model to find available florists and rental companies for the event date.
[ ] Assign Moodboard Creation: Assign a task to the Lead Designer to create a visual concept and color palette.
[ ] Calculate Estimated Decor Budget: Sum the estimated costs of all selected items in the decor list to check against the client's total budget.
[ ] Update Decor Selection: Update the status of specific decor items to 'Confirmed' once the client approves the moodboard.
[ ] Procurement Task: Create a task for the Logistics Manager to order flowers, linens, and centerpieces.
[ ] Calculate Total Rental Cost: Aggregate the price of all entries in the 'Rental Items' list to find the total rental expense.
[ ] Send Proposal to Client: Send an automated email to the client's email address containing the decor summary and cost estimate.
[ ] Finalize Budget: Update the 'Event Project' entry with the final, locked-in budget after all quotes are received.
[ ] Setup and Installation Schedule: Create a task for the Setup Crew to coordinate the physical installation of decor on the event day.
[ ] Notify Vendor of Delivery Time: Send an SMS to the vendor's phone number confirming the delivery window for rental equipment.
[ ] Generate Post-Event Summary: Create a final report summarizing the actual spend versus the planned budget and the final inventory used.
[ ] Cleanup Cancelled Items: Remove entries from the 'Decor Inventory' that were removed from the scope during the planning process.

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