EVENT EQUIPMENT AND AV SETUP WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch Event Details: Retrieve the core event information (date, venue, and client) from the Event Data Model.
[ ] Get Equipment Inventory: Retrieve the list of all requested AV equipment and quantities from the Event Requirements entry.
[ ] Calculate Total Power Load: Calculate the total electrical wattage required by summing the power consumption of all selected AV items.
[ ] Update Inventory Reservation: Update the status of specific equipment items in the Inventory Data Model to 'Reserved' for the event date.
[ ] Assign AV Technician: Create a task for the AV Lead to review the technical requirements and confirm feasibility.
[ ] Create Setup Checklist: Generate a task for the Logistics Team containing the mandatory setup checklist (cabling, testing, mic checks).
[ ] Create Delivery Manifest: Generate a new entry in the Delivery Manifest model containing the list of items and the scheduled delivery time.
[ ] Aggregate Total Equipment Weight: Sum the weight of all items in the manifest to determine the required vehicle capacity.
[ ] Equipment Loading Task: Create a task for the Warehouse Staff to pack the items according to the manifest.
[ ] Notify Client of Confirmation: Send an email to the client confirming that their AV equipment and setup crew are scheduled.
[ ] Update Event Status to 'Setup in Progress': Update the main Event Entry status to reflect that the technical setup has commenced.
[ ] On-site Sound Check Task: Create a task for the technician to perform the final audio/visual test 2 hours before the event starts.
[ ] Fetch Staff Availability: Check the Staff Data Model to ensure the assigned technician is not double-booked.
[ ] Alert Driver: Send an SMS to the delivery driver with the venue address and time window.
[ ] Remove Cancelled Equipment: Delete equipment entries from the request if the client has officially cancelled specific line items.
[ ] Generate Post-Event Summary: Create a report summarizing the equipment usage, any damages noted, and the final setup efficiency.

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