EVENT LOGISTICS AND RESOURCE ALLOCATION WORKFLOW

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[ ] Fetch Venue Availability: Retrieve available dates and capacity from the Venues data model.
[ ] Get Vendor List: Retrieve all registered catering and equipment vendors from the Vendor data model.
[ ] Create Event Master Record: Initialize a new entry in the Event Data Model to store all event-specific details.
[ ] Calculate Total Budget: Sum the costs of all allocated resources and venue fees to determine total event expenditure.
[ ] Assign Venue Coordinator: Create a task for the Venue Manager to confirm booking and site inspection.
[ ] Resource Procurement Task: Create a task for the Logistics Officer to order equipment based on the headcount.
[ ] Update Event Status: Change the status of the Event entry from 'Planning' to 'In Progress'.
[ ] Aggregate Total Equipment Cost: Sum the 'Price' property of all entries in the Equipment Allocation data model.
[ ] Create Resource Allocation Entry: Create a specific record linking a vendor to the event for a specific service.
[ ] Send Vendor Confirmation: Send an automated email to the selected vendor with the event date and requirements.
[ ] Alert Logistics Team: Send an SMS notification to the on-site team regarding the arrival time of heavy equipment.
[ ] Update Resource Availability: Mark the selected equipment as 'Reserved' in the Resource data model to prevent double booking.
[ ] Final Post-Event Audit: Create a task for the Finance Lead to review all final invoices against the budget.
[ ] Generate Event Summary Report: Generate a comprehensive report containing the event timeline, final budget, and vendor performance.
[ ] Remove Cancelled Vendor: Delete the resource allocation entry if a vendor is no longer participating in the event.

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