EVENT PLANNING AND COORDINATION WORKFLOW

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[ ] Initialize Event Record: Create a new entry in the 'Events' data model with initial details like Event Name, Date, and Venue.
[ ] Assign Venue Scout: Create a task for the Logistics Manager to research and shortlist potential venues.
[ ] Update Venue Details: Update the 'Events' entry with the selected venue information once confirmed.
[ ] Create Vendor Entry: Create a new entry in the 'Vendors' data model for catering, AV, or decor services.
[ ] Fetch Vendor Quotes: Retrieve all entries from the 'Quotes' data model associated with the current event.
[ ] Calculate Total Estimated Cost: Aggregate the 'Price' property from all retrieved Vendor Quotes to find the total estimated budget.
[ ] Calculate Budget Variance: Calculate the difference between the 'Allocated Budget' and the 'Total Estimated Cost' (Budget - Total Cost).
[ ] Send Vendor Contracts: Create a task for the Legal/Admin user to distribute and collect signed contracts.
[ ] Notify Stakeholders: Send an email to the Event Committee with the confirmed event date and venue location.
[ ] Retrieve Guest List: Get all entries from the 'Attendees' data model linked to this event.
[ ] Prepare Invitations: Create a task to design and finalize digital/physical invitations.
[ ] Send RSVP Reminder: Send an SMS notification to guests who have not yet responded to the invitation.
[ ] Update Attendee Count: Update the 'Confirmed Guest Count' field in the 'Events' entry based on RSVP responses.
[ ] Calculate Total Catering Demand: Aggregate the 'Meal Preference' counts from the 'Attendees' list to provide a total for the caterer.
[ ] Finalize Event Itinerary: Create a task to create the minute-by-minute run sheet for the event day.
[ ] Generate Event Summary Report: Create a final report summarizing the event budget, attendee numbers, and vendor performance.
[ ] Cleanup Draft Vendors: Delete entries from the 'Vendors' data model that were rejected during the selection process.

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