EVENT PROGRAM AGENDA DEVELOPMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Initialize Event Agenda: Create a new entry in the 'Event Agenda' data model to start the development process.
[ ] Fetch Event Details: Retrieve event metadata (Date, Venue, Theme) from the Event Data Model.
[ ] Draft Agenda Items: Assign a task to the Event Planner to draft initial sessions, speakers, and time slots.
[ ] Create Agenda Item Entry: Create individual entries in the 'Agenda Items' data model for each planned session.
[ ] Update Session Duration: Update the 'End Time' of agenda items based on the 'Start Time' and 'Duration' fields.
[ ] Calculate Total Event Duration: Calculate the total elapsed time from the first session start to the last session end.
[ ] Retrieve Speaker Availability: Check the 'Speaker' data model to ensure assigned speakers are available for the selected slots.
[ ] Speaker Confirmation Task: Create a task for the Program Coordinator to contact and confirm all listed speakers.
[ ] Send Speaker Invitation: Send an automated email to the speakers with their assigned time slots and session topics.
[ ] Calculate Total Speaker Count: Aggregate all entries in the 'Agenda Items' model to count the total number of unique speakers involved.
[ ] Update Agenda Status: Update the 'Event Agenda' status to 'Review Pending' once all items are drafted.
[ ] Stakeholder Review: Assign a task to the Event Director to review the completed agenda for logistical feasibility.
[ ] Fetch Review Feedback: Retrieve comments and requested changes from the Reviewer's feedback entries.
[ ] Apply Agenda Revisions: Update existing Agenda Item entries based on the feedback retrieved.
[ ] Sum Total Session Time: Sum the duration of all agenda items to ensure they fit within the allocated event window.
[ ] Finalize and Lock Agenda: Create a task to perform the final quality check and lock the agenda from further edits.
[ ] Notify All Attendees: Send the final approved agenda to all registered attendees via email.
[ ] Generate Agenda Summary Report: Create a PDF/Printable report summarizing the full schedule, speakers, and logistics for the event.
[ ] Set Agenda Status to 'Finalized': Update the 'Event Agenda' record status to 'Finalized' and archive the draft.

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