EVENT SETUP CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- VENUE ASSESSMENT & LOGISTICS ---
[ ] Venue Address
[ ] Setup Start Date
[ ] Scheduled Setup Start Time
[ ] Venue Contact Phone Number
[ ] Notes on Venue Condition (Pre-Setup)
[ ] Power Outlet Accessibility (Excellent, Good, Fair, Poor)
[ ] Water Access (Available, Limited, Unavailable)

--- TABLE & SEATING ARRANGEMENT ---
[ ] Number of Tables Required
[ ] Number of Chairs Per Table
[ ] Table Linens: Color (White, Black, Navy, Red, Other)
[ ] Table Shape (Round, Rectangle, Square, Oval)
[ ] Special Seating Requests (Wheelchair Accessible, High Chairs, Booster Seats, Family Tables)
[ ] Table Placement Notes (e.g., near power outlet)
[ ] Table Numbering (if applicable)

--- AUDIO-VISUAL EQUIPMENT ---
[ ] Microphone Count
[ ] Microphone Type (Wireless, Wired, Lavalier)
[ ] Speaker Quantity
[ ] Speaker Placement (Front of Room, Rear of Room, Distributed)
[ ] Projector Test Time
[ ] Projector Notes (Resolution, Aspect Ratio)
[ ] Screen Type (Rear Projection, Front Projection, LED Wall)
[ ] Monitor Count

--- LIGHTING & DECOR ---
[ ] String Lights Quantity
[ ] Centerpiece Style (Floral, Candles, Themed Props, Minimalist)
[ ] Centerpiece Image (Reference)
[ ] Lighting Color Scheme (Warm White, Cool White, Color Changing, RGB)
[ ] Special Decor Notes
[ ] Number of Table Runners
[ ] Drape Type (Sheer, Velvet, Satin, None)

--- CATERING & BAR SETUP ---
[ ] Quantity of Tablecloths
[ ] Number of Plates
[ ] Number of Cutlery Sets
[ ] Number of Glasses (water/wine/other)
[ ] Beverage Service Type (Self-Service, Bartender, Combination)
[ ] Ice Availability (Sufficient, Limited, Insufficient)
[ ] Scheduled Food Arrival Time
[ ] Special Dietary Requirements Notes (allergies, vegan/vegetarian)

--- STAGING & BACKSTAGE AREA ---
[ ] Backstage Power Outlets Checked
[ ] Dressing Room Cleanliness (Clean, Acceptable, Needs Attention)
[ ] Backstage Security Personnel Assigned
[ ] Backstage Sound Check Date
[ ] Backstage Lighting Check Time
[ ] Backstage Equipment Present (Microphones, Speakers, Lighting Fixtures, Extension Cords, Gaffer Tape)
[ ] Backstage Notes/Issues

--- SIGNAGE & WAYFINDING ---
[ ] Directional Signs Present? (Yes, No)
[ ] Welcome Sign Placement? (Correct, Needs Adjustment, Not Present)
[ ] Number of Directional Signs
[ ] Specific Signage Notes (e.g., typos, missing information)
[ ] Accessibility Signage Visible? (Yes, No, N/A)
[ ] Location of Emergency Exit Signs
[ ] Photo of Signage

--- SAFETY & ACCESSIBILITY ---
[ ] Fire Extinguisher Inspection Count
[ ] Emergency Exit Lighting Status (Functional, Malfunctioning, Needs Attention)
[ ] Accessibility Ramp Condition (Excellent, Good, Needs Repair, Blocked)
[ ] Accessible Restroom Count
[ ] Accessibility Notes/Concerns
[ ] Last Fire Safety Inspection Date

--- FINAL WALKTHROUGH & CONTINGENCY ---
[ ] Overall Impression - Briefly Describe
[ ] Temperature (Fahrenheit/Celsius)
[ ] Music Volume - Appropriate? (Yes, No, Needs Adjustment)
[ ] Potential Issues Noted? (Lighting, Sound, Décor, Accessibility, None)
[ ] Date of Walkthrough
[ ] Time of Walkthrough
[ ] Contingency Plan Notes (If applicable)
[ ] Inspector Signature

--- END OF TEMPLATE ---
Transform this text into a digital, automated, and trackable mobile app!
Visit: https://checklistguro.com/templates/hospitality/event-setup-checklist-template
(Click "Install Template" to launch your digital inspection tool immediately)