EXPENSE REIMBURSEMENT APPROVAL CHECKLIST

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--- SUBMISSION COMPLETENESS ---
[ ] Date of Expense Incurred
[ ] Business Purpose Description
[ ] Itemized Receipts/Invoices
[ ] Expense Category (Travel, Meals & Entertainment, Office Supplies, Software/Subscription, Client Hospitality)
[ ] Total Amount Claimed
[ ] Required Documents Included (Receipt Attached, Approval Email Attached, Travel Authorization Form)

--- POLICY COMPLIANCE CHECK ---
[ ] Compliance Category (Travel & Lodging, Meals & Entertainment, Office Supplies, Client Development, Software & Subscriptions)
[ ] Total Amount vs. Budget Limit
[ ] Policy Rules Verified (Receipts match total amount, Within per-diem daily limit, No prohibited items included, Approved vendor used)
[ ] Policy Deviation Notes
[ ] Compliance Officer Attestation

--- CATEGORIZATION & CODING ---
[ ] Department Code (Sales, Marketing, Operations, Human Resources, Engineering, Finance)
[ ] GL Account Category (Travel & Lodging, Meals & Entertainment, Office Supplies, Software & Subscriptions, Client Development, Transportation/Fuel)
[ ] Project Code/ID
[ ] Business Purpose Justification
[ ] Allocated Budget Amount
[ ] Taxability Status (Taxable, Tax Exempt, VAT/GST Applicable)

--- DUPLICATE DETECTION ---
[ ] Previous Submission Reference ID
[ ] Date of Original Transaction
[ ] Transaction Amount Check
[ ] Potential Duplicate Indicators (Same Amount & Vendor, Same Receipt Image Found, Duplicate Date & Category)
[ ] Duplicate Status (No duplicates found, Potential duplicate flagged, Confirmed duplicate - Rejected)
[ ] Auditor Verification Signature

--- MANAGERIAL APPROVAL VERIFICATION ---
[ ] Approval Date
[ ] Approval Status (Approved, Approved with Corrections, Rejected)
[ ] Approver Name
[ ] Approval Comments/Notes
[ ] Manager Signature
[ ] Review Points Verified (Budget Availability Confirmed, Receipts Verified, Policy Compliance Confirmed)

--- TAX & VAT VALIDATION ---
[ ] Tax Category (VAT/GST, Sales Tax, No Tax Applicable, Exempt)
[ ] Tax Amount
[ ] Net Amount (Pre-Tax)
[ ] Tax Invoice/Receipt Copy
[ ] Tax Invoice Date
[ ] Tax Registration Number/VAT ID

--- FINAL AUDIT & PAYMENT PROCESSING ---
[ ] Date of Final Approval
[ ] Total Reimbursement Amount
[ ] Payment Method (Direct Deposit, Company Credit Card Reversal, Check, Petty Cash)
[ ] Verification Checklist (GL Code Verified, Budget Availability Confirmed, Duplicate Check Completed, Tax Documentation Attached)
[ ] Approval Reference Number
[ ] Auditor Signature
[ ] Final Approved Voucher/PDF

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