FAIR HOUSING COMPLIANCE CHECKLIST FOR PROPERTY MANAGERS

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--- ADVERTISING & MARKETING ---
[ ] Targeted Advertising? (Yes, No)
[ ] Advertising Platforms Used (e.g., Zillow, Facebook)
[ ] Description of Advertising Language
[ ] Images Used in Advertising? (Yes - Diverse Representation, Yes - General, No)
[ ] Fair Housing Language Included? (Yes, No)
[ ] Specific Fair Housing Statement Used

--- APPLICATION PROCESS ---
[ ] Source of Application (Online Portal, In-Person, Third-Party Website)
[ ] Application Received Date
[ ] Reason for Application Denial (if applicable)
[ ] Household Size
[ ] Applicant Type(s) (Employed, Student, Retired, Self-Employed)
[ ] Verification Method (Credit Report, Income Verification, Background Check)
[ ] Background Check Completion Date

--- LEASE AGREEMENTS ---
[ ] Lease Agreement Version Number
[ ] Fair Housing Clause Review Notes
[ ] Accessibility Statement Included? (Yes, No)
[ ] Protected Classes Mentioned (if applicable) (Race, Religion, National Origin, Familial Status, Disability, Sex)
[ ] Date of Last Lease Review
[ ] Special Lease Addendums Included (e.g., Pet, Smoking)

--- TENANT INTERACTIONS ---
[ ] Summary of Tenant Interaction
[ ] Tenant Interaction Type (Phone Call, Email, In-Person, Written Correspondence)
[ ] Number of Residents Present
[ ] Date of Interaction
[ ] Time of Interaction
[ ] Topics Discussed (Rent Payment, Maintenance Request, Lease Agreement, Policy Clarification, Other)
[ ] Property Manager Signature

--- ACCESSIBILITY COMPLIANCE ---
[ ] Number of Accessible Parking Spaces
[ ] Ramp Slope Compliance (ADA Standard) (Compliant, Non-Compliant, N/A)
[ ] Accessible Entrance Present? (Yes, No, N/A)
[ ] Door Width (Minimum ADA Width)
[ ] Description of Accessible Route of Travel
[ ] Accessible Route of Travel Clearly Marked? (Yes, No, N/A)
[ ] Accessible Unit Count

--- REASONABLE ACCOMMODATIONS ---
[ ] Tenant's Accommodation Request Description
[ ] Date of Accommodation Request Received
[ ] Property Manager's Assessment of Request
[ ] Request Approved? (Yes, No, Pending Further Review)
[ ] Explanation for Approval/Denial (if applicable)
[ ] Accommodation Type(s) Requested (Modifications to Common Areas, Pet Policy Exception, Transfer to Accessible Unit, Rule Waivers, Other (Specify))
[ ] Other Accommodation Details (if applicable)
[ ] Implementation Deadline

--- RECORD KEEPING & DOCUMENTATION ---
[ ] Record Creation Date
[ ] Description of Recordable Event/Action
[ ] Record Type (e.g., Complaint, Inspection, Communication) (Complaint, Inspection, Communication, Legal Correspondence, Other)
[ ] Related Case/Incident Number (if applicable)
[ ] Supporting Documents (e.g., photos, emails, letters)
[ ] Individual(s) Involved (Tenant/Applicant/Employee)
[ ] Summary of Actions Taken/Resolution (if applicable)
[ ] Record Keeper Signature

--- TRAINING & EDUCATION ---
[ ] Training Completion Date
[ ] Training Module Selection (Fair Housing Law Overview, Accessibility Guidelines, Complaint Handling Procedures, Reasonable Accommodation Requests)
[ ] Key Takeaways/Summary of Training
[ ] Score on Post-Training Quiz
[ ] Training Certificate/Proof of Completion
[ ] Topics Covered (Protected Classes, Advertising Restrictions, Accessibility Requirements, Reasonable Accommodations, Complaint Resolution)
[ ] Trainer Name

--- COMPLAINT HANDLING ---
[ ] Date of Complaint Received
[ ] Summary of Complaint
[ ] Complaint Category (Discrimination, Accessibility, Harassment, Other)
[ ] Complainant Name
[ ] Complainant Contact Information
[ ] Initial Response/Investigation Notes
[ ] Date of Resolution
[ ] Resolution Details
[ ] Complaint Status (Open, In Progress, Resolved, Closed)

--- PERIODIC REVIEW & UPDATES ---
[ ] Last Review Date
[ ] Summary of Changes Made
[ ] Number of Policies Reviewed
[ ] Review Trigger (e.g., Legislative Update, Court Ruling) (Legislative Update, Court Ruling, Internal Audit, Industry Best Practices)
[ ] Supporting Documentation (e.g., Updated Legal Briefs)
[ ] Next Scheduled Review Date

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