FAREWELL PARTY CHECKLIST TEMPLATE: GIFTS, MEMORIES & GUEST APPRECIATION MANAGEMENT

Created by ChecklistGuro (https://checklistguro.com)


--- PRE-EVENT PLANNING ---
[ ] Estimated Guest Count
[ ] Event Date
[ ] Budget Allocation (High/Medium/Low) (High, Medium, Low)
[ ] Event Theme & Overall Tone
[ ] Primary Goal of Farewell (Celebration, Closure, Thank You) (Celebration, Closure, Thank You)
[ ] Contact Person for Event

--- VENUE & LOGISTICS ---
[ ] Venue Address
[ ] Event Date
[ ] Setup Time
[ ] Estimated Guest Count
[ ] Accessibility Needs? (Yes, No)
[ ] Parking Spaces Available
[ ] Venue Layout Notes

--- DECORATIONS & ATMOSPHERE ---
[ ] Theme/Color Palette (Elegant & Formal, Casual & Fun, Themed (Specify), Neutral & Minimalist)
[ ] Inspiration Images (Mood Board)
[ ] Number of Balloons
[ ] Lighting Style (Warm & Soft, Bright & Energetic, String Lights, Candles)
[ ] Number of Table Centerpieces
[ ] Specific Decoration Requests (e.g., banners, posters)
[ ] Music Style/Playlist (Upbeat & Festive, Relaxing & Sentimental, Background Music, Personalized Playlist)

--- FOOD & BEVERAGES ---
[ ] Number of Guests (for catering)
[ ] Dietary Restrictions (check all that apply) (Vegetarian, Vegan, Gluten-Free, Dairy-Free, Nut Allergy)
[ ] Catering Style (Buffet, Plated, Family Style) (Buffet, Plated, Family Style)
[ ] Quantity of Drinks (Estimate)
[ ] Food/Beverage Delivery Date/Time (If Applicable)
[ ] Special Food Requests/Notes

--- GIFT COORDINATION ---
[ ] Estimated Number of Gifts
[ ] Gift Presentation Style (Gift Table, Display Case, Central Location)
[ ] Image of Gift Table Layout (Optional)
[ ] Gift Acceptance Method (Open Gifts During Party, Collect and Open Later)
[ ] Notes Regarding Gift Handling
[ ] Date to Open Gifts (If not during party)

--- MEMORY CREATION ---
[ ] Share a favorite memory of the person leaving
[ ] Select photo albums/videos to display (Childhood Photos, Work Accomplishments, Travel Adventures, Special Events)
[ ] Upload a short video message
[ ] Date of Memory Collection Deadline
[ ] Designated Person for Memory Compilation
[ ] Instructions for sharing memories (e.g., digital platform, physical book)

--- GUEST APPRECIATION ---
[ ] Guest Comfort Check (Temperature comfortable?, Seating adequate?, Noise level appropriate?)
[ ] Personalized Thank You Notes (Draft)
[ ] Number of Guest Favors Distributed
[ ] Dietary Restrictions Accommodated? (Vegetarian, Vegan, Gluten-Free, Allergies (specify in notes))
[ ] Confirmation of Thank You Card Sent (Y/N)

--- POST-EVENT TASKS ---
[ ] Date of Last Thank You Note Sent
[ ] Summary of Event Feedback Received
[ ] Number of Thank You Notes Sent
[ ] Photos/Videos of Event to Share
[ ] Overall Event Success Rating (Excellent, Good, Fair, Poor)
[ ] Lessons Learned for Future Events

--- END OF TEMPLATE ---
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