FARM LABOR RECORDKEEPING

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--- EMPLOYEE INFORMATION ---
[ ] Employee Full Name
[ ] Employee Social Security Number (SSN) / EIN (for independent contractors)
[ ] Date of Hire
[ ] Employee Hourly Wage / Salary
[ ] Employee Job Title (Field Worker, Equipment Operator, Harvest Crew, Irrigation Specialist, Other)
[ ] Emergency Contact Information (Name, Phone Number, Relationship)
[ ] Copy of Employee Identification (e.g., Driver's License, Passport)
[ ] Employee Work Authorization Status (US Citizen, Legal Permanent Resident, H-2A Visa Holder, Other Work Visa, Not Applicable)

--- HOURS WORKED ---
[ ] Date of Work
[ ] Start Time (Military Time)
[ ] End Time
[ ] Regular Hours Worked
[ ] Overtime Hours Worked
[ ] Break Time (Minutes)
[ ] Task/Job Description (Field Preparation, Planting, Irrigation, Harvesting, Weeding, Maintenance, Other)
[ ] Notes (e.g., weather conditions, specific tasks)

--- WAGES AND COMPENSATION ---
[ ] Hourly Wage Rate
[ ] Overtime Rate (if applicable)
[ ] Gross Pay (per pay period)
[ ] Bonus Amount (if applicable)
[ ] Commission Amount (if applicable)
[ ] Detailed Description of Compensation (e.g., piece rate, sales goals)
[ ] Date of Pay
[ ] Total Pay for the Pay Period

--- PAYROLL DEDUCTIONS ---
[ ] Federal Income Tax Withheld
[ ] State Income Tax Withheld
[ ] Social Security Tax Withheld
[ ] Medicare Tax Withheld
[ ] Health Insurance Premiums Withheld
[ ] Retirement Contributions (401k, etc.) Withheld
[ ] Wage Garnishments Withheld
[ ] Notes on Unusual or Complex Deductions

--- TRAINING RECORDS ---
[ ] Training Date
[ ] Training Type (Safety Training, Equipment Operation, Pesticide Application, First Aid/CPR, Other)
[ ] Training Content/Description
[ ] Certificate of Completion (if applicable)
[ ] Duration of Training (in hours)
[ ] Trainer Name

--- WORK CONTRACTS & AGREEMENTS ---
[ ] Copy of Employment Contract (if applicable)
[ ] Contract Start Date
[ ] Contract End Date (if applicable)
[ ] Description of Job Duties & Responsibilities (as outlined in agreement)
[ ] Agreed Upon Wage Rate (per hour/day/piece)
[ ] Payment Frequency (as per agreement) (Weekly, Bi-Weekly, Semi-Monthly, Monthly)
[ ] Employee Signature (acknowledging agreement)
[ ] Employer Signature (acknowledging agreement)

--- RECORD RETENTION & ORGANIZATION ---
[ ] Number of Years Records are Retained
[ ] Explanation of Record Retention Policy (Why this duration?)
[ ] Storage Method (Physical or Digital) (Physical Storage (Paper), Digital Storage (Electronic))
[ ] Description of Physical Storage Location (if applicable)
[ ] Description of Digital Storage System (if applicable, include backup procedures)
[ ] Access Permissions to Records (Restricted to Farm Owner/Manager, Limited Access to Designated Personnel, Open Access (Not Recommended))
[ ] Last Record Storage Review Date

--- COMPLIANCE & LEGAL REQUIREMENTS ---
[ ] Federal Minimum Wage Compliance (Meets or Exceeds Federal Minimum Wage, Does Not Meet Federal Minimum Wage (Investigation Needed))
[ ] State Minimum Wage Compliance (Meets or Exceeds State Minimum Wage, Does Not Meet State Minimum Wage (Investigation Needed))
[ ] Last I-9 Form Review Date
[ ] Overtime Pay Compliance (FLSA) (Compliant with FLSA Overtime Rules, Potential FLSA Overtime Issues â€“ Review Needed)
[ ] Record of Payroll Tax Reporting (Form 941, etc.)
[ ] Worker Classification (Employee vs. Contractor) (All Workers Properly Classified, Potential Misclassification â€“ Review Needed)
[ ] Last Wage and Hour Audit

--- END OF TEMPLATE ---
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