FARM RECORD KEEPING AND DOCUMENTATION CHECKLIST

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--- CROP RECORDS ---
[ ] Planting Date
[ ] Seeds/Seedlings Planted per Acre
[ ] Fertilizer Application Rate (lbs/acre)
[ ] Pest/Disease Observation Date
[ ] Pest/Disease Notes & Treatment Details
[ ] Yield (bushels/acre)
[ ] Crop Variety (Variety A, Variety B, Variety C)
[ ] Field Photos (Pre/Post)

--- LIVESTOCK RECORDS ---
[ ] Animal ID
[ ] Date of Birth
[ ] Breed (Holstein, Jersey, Angus, Hereford)
[ ] Notes on Health or Behavior
[ ] Date of Last Vaccination
[ ] Weight (lbs)
[ ] Status (Active, Sold, Deceased)

--- FINANCIAL RECORDS ---
[ ] Gross Income (Sales)
[ ] Cost of Goods Sold (COGS)
[ ] Operating Expenses
[ ] Loan Payments
[ ] Interest Paid
[ ] Transaction Date
[ ] Description of Transaction
[ ] Net Profit/Loss

--- EQUIPMENT MAINTENANCE LOGS ---
[ ] Maintenance Date
[ ] Equipment Name/ID
[ ] Operating Hours/Mileage
[ ] Description of Maintenance Performed
[ ] Parts Cost
[ ] Maintenance Type (Preventative, Repair, Inspection)
[ ] Attach Photo/Document
[ ] Mechanic Signature

--- INPUT INVENTORY & USAGE ---
[ ] Quantity of Fertilizer A (lbs)
[ ] Quantity of Herbicide B (gallons)
[ ] Quantity of Pesticide C (ounces)
[ ] Date of Input Purchase
[ ] Lot Number
[ ] Supplier (Supplier A, Supplier B, Supplier C)
[ ] Application Rate (lbs/acre)
[ ] Date of Application

--- LABOR RECORDS ---
[ ] Employee Hours Worked
[ ] Hourly Wage
[ ] Gross Pay
[ ] Deductions (Taxes, Insurance)
[ ] Net Pay
[ ] Date of Payment
[ ] Employee Role (Farm Hand, Equipment Operator, Supervisor)
[ ] Notes/Comments (e.g., Overtime, Training)

--- SALES & MARKETING RECORDS ---
[ ] Number of Sales
[ ] Total Revenue from Sales
[ ] Sales Channel (Direct Sales (Farm Gate), Farmers Market, Wholesale, Online Store, Community Supported Agriculture (CSA))
[ ] Customer Feedback / Comments
[ ] Date of Sale/Marketing Campaign
[ ] Marketing Activities Used (Social Media, Email Marketing, Local Advertising, Website Updates)
[ ] Number of Website Visits

--- REGULATORY COMPLIANCE ---
[ ] Last Environmental Inspection Date
[ ] Compliance Status (e.g., Compliant, Minor Issues, Major Concerns) (Compliant, Minor Issues, Major Concerns)
[ ] Summary of Inspection Findings
[ ] Copy of Inspection Report
[ ] Permit Number (e.g., Water Usage Permit)
[ ] Applicable Regulations (Select all that apply) (Water Usage Regulations, Pesticide Application Laws, Fertilizer Use Restrictions, Animal Waste Management Rules, Organic Certification Standards)
[ ] Expiration Date of Key Permits

--- WEATHER DATA ---
[ ] Date of Observation
[ ] Time of Observation
[ ] Daily Maximum Temperature (Â°C)
[ ] Daily Minimum Temperature (Â°C)
[ ] Total Rainfall (mm)
[ ] Average Humidity (%)
[ ] Wind Conditions (Calm, Light Breeze, Moderate Breeze, Strong Wind)
[ ] Additional Notes/Observations

--- INSURANCE & LEGAL DOCUMENTS ---
[ ] Insurance Policy Documents
[ ] Policy Expiration Date
[ ] Policy Coverage Amount
[ ] Summary of Key Policy Terms
[ ] Lease Agreements (if applicable)
[ ] Lease Agreement Start Date
[ ] Lease Agreement End Date
[ ] Contractor Agreements

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