FASHION SHOW PLANNING CHECKLIST TEMPLATE 2026: MODEL CASTING, RUNWAY LOGISTICS & BACKSTAGE MANAGEMENT

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--- PRE-PRODUCTION & CONCEPT DEVELOPMENT ---
[ ] Show Theme Name
[ ] Creative Concept Overview
[ ] Event Date
[ ] Total Production Budget
[ ] Event Scale (Intimate/Private Showcase, Mid-Sized Runway, Large Scale/Mass Media Event)
[ ] Mood Board

--- MODEL CASTING & TALENT MANAGEMENT ---
[ ] Casting Call Date
[ ] Model Category (Runway Model, Editorial Model, Fit Model, Hand/Accessory Model)
[ ] Model Name
[ ] Required Skills (Catwalk Experience, Commercial Acting, Pose Mastery, Social Media Presence)
[ ] Digital Portfolio / Comp Card
[ ] Talent Notes & Measurements
[ ] Talent/Agency Agreement Approval

--- VENUE & RUNWAY LOGISTICS ---
[ ] Venue Name
[ ] Venue Address
[ ] Event Date
[ ] Runway Type (Classic T-Shape, U-Shape, Straight Walkway, Circular/Rotating)
[ ] Required AV Equipment (Professional Lighting Rig, Sound System/Speakers, LED Backdrop/Screens, Fog/Smoke Machines, Microphones)
[ ] Floor Plan & Seating Chart
[ ] Estimated Guest Capacity

--- DESIGNER & COLLECTION COORDINATION ---
[ ] Collection Name
[ ] Garment Delivery Deadline
[ ] Required Garment Accessories (Footwear, Jewelry, Handbags, Headwear, Eyewear)
[ ] Lookbook/Digital Line Sheet
[ ] Total Number of Looks
[ ] Collection Status (In Production, Ready for Fitting, Completed, Delayed)

--- BACKSTAGE & DRESSING ROOM MANAGEMENT ---
[ ] Dressing Room Assignment ID
[ ] Required Backstage Equipment (Garment Racks, Full-length Mirrors, Steamer/Iron, Mannequins, Hangers & Clips)
[ ] Setup Completion Date
[ ] Backstage Call Time
[ ] Model Lookbook & Sequence PDF
[ ] Backstage Manager Approval

--- HAIR, MAKEUP & STYLING EXECUTION ---
[ ] Lead Makeup Artist Assigned (Yes, No)
[ ] Beauty Trial Date
[ ] Required Styling Kits (Hair Sprays & Serums, Foundations & Concealers, Setting Sprays, Brushes & Applicators, Hair Styling Tools)
[ ] Makeup & Hair Look Descriptions
[ ] Approved Mood Board
[ ] Estimated Number of Models requiring styling

--- TECHNICAL PRODUCTION & AV ---
[ ] Audio Track Name
[ ] Audio Files/Score
[ ] Technical Rehearsal Date
[ ] Required AV Equipment (LED Screen/Backdrop, Fog/Smoke Machine, Follow Spots, Wireless Microphones, Subwoofers, DMX Lighting Controller)
[ ] Lighting Preset Mode (Dramatic/High Contrast, Bright/Full Wash, Atmospheric/Mood)
[ ] Lighting & Visual Cues

--- MARKETING, PR & MEDIA RELATIONS ---
[ ] Press Release Title
[ ] Media Invite Description
[ ] Media Release Date
[ ] Target Media Channels (Fashion Magazines, Lifestyle Blogs, Social Media Influencers, Television/Broadcast News, Industry Trade Publications)
[ ] Press Kit Assets
[ ] Campaign Status (Drafting, Outreach in Progress, Distributed, Completed)

--- FRONT OF HOUSE & GUEST EXPERIENCE ---
[ ] VIP Guest List Name
[ ] Event Check-in Date
[ ] Doors Opening Time
[ ] Seating Zone Assignment (Front Row VIP, Reserved Section, General Admission, Press/Media Pit)
[ ] Guest Special Requirements (Dietary Restrictions, Accessibility Needs, VIP Gift Bag Required, Press Credentials Required)
[ ] Digital Guest List / RSVP Export
[ ] Incident or Feedback Notes

--- POST-SHOW WRAP-UP & EVALUATION ---
[ ] Event Completion Date
[ ] Total Production Cost
[ ] Post-Show Tasks Completed (Garment Return to Designers, Vendor Payments Processed, Media Coverage Report Compiled, Equipment Rental Returns, Talent/Model Invoices Settled)
[ ] Post-Event Performance Analysis
[ ] Final Event Analytics & Media Report
[ ] Project Manager Approval

--- END OF TEMPLATE ---
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