FESTIVAL PLANNING CHECKLIST TEMPLATE: STAGE, PERMITS & ARTIST MANAGEMENT

Created by ChecklistGuro (https://checklistguro.com)

--- FESTIVAL CONCEPT & THEME ---
[ ] Festival Vision Statement
[ ] Target Audience Description
[ ] Desired Vibe/Atmosphere (Select all that apply) (Energetic, Relaxed, Family-Friendly, Eco-Conscious, Artistic, Community-Focused)
[ ] Festival Name
[ ] Festival Genre (Primary) (Music, Arts & Crafts, Food & Drink, Cultural, Other)
[ ] Unique Selling Proposition (USP)

--- SITE SELECTION & LOGISTICS ---
[ ] Potential Festival Site(s)
[ ] Site Capacity (Estimated Attendees)
[ ] Site Inspection Date(s)
[ ] Site Pros & Cons Assessment
[ ] Accessibility Considerations (Site) (Fully Accessible, Partially Accessible, Not Accessible)
[ ] Site Map/Layout Diagram
[ ] Parking Spaces Available

--- PERMITS & LEGAL ---
[ ] Business License Type (General Business License, Temporary Event Permit, Other (Specify))
[ ] License Application Submission Date
[ ] Estimated Attendance (for permit calculations)
[ ] Description of Activities Requiring Permits
[ ] Noise Permit Required? (Yes, No)
[ ] Copy of Noise Permit (if applicable)
[ ] Alcohol Permit Required? (Yes, No)
[ ] Notes Regarding Insurance Requirements

--- ARTIST BOOKING & MANAGEMENT ---
[ ] Artist Booking Status (Not Contacted, Contacted, Offer Sent, Negotiating, Confirmed, Contract Signed)
[ ] Artist Name
[ ] Performance Fee
[ ] Contract Deadline
[ ] Contract Notes & Amendments
[ ] Artist Contract (Signed)
[ ] Technical Rider Requirements (Stage Size, Sound Equipment, Lighting, Backline Instruments, Dressing Room)
[ ] Contact Person at Artist Agency

--- STAGE & PRODUCTION ---
[ ] Stage Dimensions (Width)
[ ] Stage Dimensions (Depth)
[ ] Stage Height
[ ] Stage Type (Flat Stage, Riser Stage, Multi-Level Stage)
[ ] Stage Plot Diagram
[ ] Sound System Power (Watts)
[ ] Lighting Rig Type (LED, Conventional, Hybrid)
[ ] Special Effects Requirements (e.g., Pyrotechnics, Fog)

--- TICKETING & SALES ---
[ ] Total Tickets Available
[ ] Early Bird Tickets Available
[ ] General Admission Tickets Available
[ ] VIP Tickets Available
[ ] Ticketing Platform (Eventbrite, Ticketmaster, See Tickets, Custom Platform)
[ ] Early Bird Ticket Sale Start Date
[ ] General Admission Ticket Sale Start Date
[ ] Ticket Tiers (GA, VIP, Backstage Pass)

--- MARKETING & PROMOTION ---
[ ] Define Target Audience Persona(s)
[ ] Select Marketing Channels (Social Media (Facebook, Instagram, TikTok), Email Marketing, Paid Advertising (Google Ads, Social Ads), Public Relations (Press Releases, Media Outreach), Influencer Marketing, Website/Blog Content)
[ ] Social Media Ad Budget
[ ] Social Media Campaign Start Date
[ ] Upload Marketing Materials (e.g., graphics, videos)
[ ] Primary Promotional Message (Lineup Highlights, Unique Festival Experience, Community & Atmosphere)
[ ] Detailed Marketing Schedule (including timelines and responsibilities)

--- SPONSORSHIP & PARTNERSHIPS ---
[ ] Sponsorship Goals & Objectives
[ ] Sponsorship Package Levels (e.g., Platinum, Gold, Silver) (Platinum, Gold, Silver, Bronze)
[ ] Potential Sponsorship Value (Estimate)
[ ] Potential Sponsor Categories (e.g., Beverage, Tech, Apparel) (Beverage, Tech, Apparel, Food, Automotive, Financial Services)
[ ] Summary of Sponsorship Proposal (Draft)
[ ] Sponsorship Deck/Proposal Document
[ ] Date Sponsorship Proposal Sent

--- FOOD & BEVERAGE ---
[ ] Estimated Attendance
[ ] Food Vendor Capacity (approx. servings/hr)
[ ] Food Vendor Type(s) (Food Trucks, Stalls, Catering, Other)
[ ] Dietary Restrictions to Accommodate (Vegetarian, Vegan, Gluten-Free, Halal, Kosher, Allergies (specify in notes))
[ ] Vendor Contract Notes/Details
[ ] Estimated Food & Beverage Budget
[ ] Vendor Contract Deadline
[ ] Vendor Agreement Documents

--- SECURITY & SAFETY ---
[ ] Number of Security Personnel
[ ] First Aid Station Location
[ ] Security Briefing Date
[ ] Emergency Contact Method (Radio, Mobile Phone, PA System)
[ ] Potential Safety Hazards (Crowd Surge, Theft, Medical Emergency, Fire)
[ ] Emergency Procedures Documented
[ ] Security Plan Document

--- VOLUNTEER MANAGEMENT ---
[ ] Number of Volunteers Needed
[ ] Volunteer Roles (Select All) (Gate Control, Stage Crew, Information Booth, Artist Liaison, First Aid, Clean-up Crew)
[ ] Volunteer Application Instructions
[ ] Volunteer Training Date
[ ] Volunteer Training Time
[ ] Volunteer Waiver Form (Upload)
[ ] Volunteer Communication Guidelines

--- SUSTAINABILITY & WASTE MANAGEMENT ---
[ ] Estimated Waste Generated (lbs)
[ ] Waste Diversion Strategies (Recycling Program, Composting Program, Donation Program, Reusable Dishware, Water Refill Stations)
[ ] Details of Waste Reduction Initiatives
[ ] Preferred Waste Management Vendor (Vendor A, Vendor B, Vendor C)
[ ] Number of Recycling/Compost Bins
[ ] Waste Management Plan Document
[ ] Date of Waste Management Plan Review

--- POST-FESTIVAL REVIEW & REPORTING ---
[ ] Total Attendance
[ ] Total Revenue
[ ] Total Expenses
[ ] Profit/Loss
[ ] Marketing Channel Effectiveness (Rate 1-5) (Social Media, Email Marketing, Website, Paid Advertising, Press Releases)
[ ] Overall Event Success Assessment
[ ] Areas for Improvement
[ ] Date of Final Report Submission

--- END OF TEMPLATE ---
Transform this text into a digital, automated, and trackable mobile app!
Visit: https://checklistguro.com/templates/event-planning-management/festival-planning-checklist-template-stage-permits-artist-management
(Click "Install Template" to launch your digital inspection tool immediately)