FIXED ASSET MANAGEMENT CHECKLIST

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--- ASSET ACQUISITION & DOCUMENTATION ---
[ ] Asset Name/Description
[ ] Purchase Amount (Net of Tax)
[ ] Date of Acquisition
[ ] Asset Category (IT Equipment, Furniture & Fixtures, Vehicles, Machinery & Equipment, Leasehold Improvements)
[ ] Upload Purchase Invoice
[ ] Vendor Details & Contact Information
[ ] Department Head Approval

--- ASSET TAGGING & PHYSICAL IDENTIFICATION ---
[ ] Asset Tag ID Number
[ ] Asset Category (IT Equipment, Office Furniture, Vehicles, Machinery & Equipment, Software/Intangible Assets)
[ ] Physical Asset Location
[ ] Date of Tagging
[ ] Photo of Asset & Tag
[ ] Auditor Confirmation
[ ] Verification Checklist Completed (Tag is clearly visible, Barcode is scannable, Information matches Registry)

--- CAPITALIZATION & DEPRECIATION SETUP ---
[ ] Asset Description
[ ] Acquisition Cost
[ ] Depreciation Method (Straight-Line, Double Declining Balance, Units of Production, Sum-of-the-Years' Digits)
[ ] Estimated Useful Life (Years)
[ ] Service Start Date
[ ] Purchase Invoice/Receipt
[ ] Controller Approval

--- ASSET REGISTRY MAINTENANCE ---
[ ] Last Registry Review Date
[ ] Review Status (Complete, In Progress, Pending Discrepancy Resolution)
[ ] Updated Asset Count
[ ] Number of Discrepancies Found
[ ] Verified Asset Categories (IT Equipment, Office Furniture, Machinery & Vehicles, Software Licenses)
[ ] Notes on Discrepancies or Missing Assets
[ ] Updated Asset Register Export
[ ] Reviewer Authorization

--- PHYSICAL VERIFICATION & AUDIT ---
[ ] Audit Date
[ ] Audit Site/Department
[ ] Asset Tag ID Scanned
[ ] Physical Condition Status (Excellent, Good, Fair/Needs Repair, Damaged/Obsolete)
[ ] Discrepancy Findings (Asset Not Found, Tag Unreadable, Incorrect Location, Incorrect User/Custodian)
[ ] Discrepancy Details & Observations
[ ] Photo Evidence of Asset/Damage
[ ] Auditor Signature

--- ASSET DISPOSAL & RETIREMENT ---
[ ] Disposal Date
[ ] Asset ID/Serial Number
[ ] Disposal Method (Sale, Scrapped/Disposed, Trade-in, Donation, Lost/Stolen)
[ ] Sale Proceeds Amount
[ ] Reason for Disposal
[ ] Disposal Approval Document
[ ] Authorized Manager Approval

--- MAINTENANCE & IMPAIRMENT REVIEW ---
[ ] Last Inspection Date
[ ] Asset Condition Status (Excellent, Good, Fair, Poor/Needs Repair, Obsolete/Non-functional)
[ ] Maintenance Summary & Repair Details
[ ] Estimated Repair Cost
[ ] Impairment Indicators Identified (Physical Damage, Technological Obsolescence, Change in Usage/Output, Decrease in Market Value)
[ ] Maintenance Receipts or Inspection Photos
[ ] Inspector/Accountant Approval

--- REPORTING & COMPLIANCE ---
[ ] Report Generation Date
[ ] Accounting Standard Applied (IFRS, GAAP, Local Tax Basis)
[ ] Completed Reports (Depreciation Schedule, Fixed Asset Register Update, Gain/Loss on Disposal Report, Impairment Assessment Report)
[ ] Supporting Audit Documentation
[ ] Discrepancy Notes
[ ] Controller Approval

--- END OF TEMPLATE ---
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