FLEET MAINTENANCE MANAGEMENT PROCESS

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Vehicle Profile: Fetch vehicle details, including model, age, and last service date from the Vehicle Data Model.
[ ] Fetch Maintenance History: Retrieve all previous maintenance logs associated with the specific Vehicle ID.
[ ] Calculate Total Maintenance Cost: Sum the costs of all previous repair entries to determine the lifetime maintenance spend for the vehicle.
[ ] Determine Next Service Interval: Calculate the next due date by adding the standard service interval (e.g., 12 months) to the last service date.
[ ] Create Service Request: Generate a new entry in the 'Maintenance Requests' data model to log the upcoming requirement.
[ ] Assign Mechanic Task: Create a task for the Workshop Manager to review and approve the maintenance request.
[ ] Execute Physical Inspection: Create a task for the assigned Mechanic containing a mandatory inspection checklist.
[ ] Update Vehicle Status: Update the 'Status' field in the Vehicle Data Model to 'Under Maintenance'.
[ ] Check Spare Parts Inventory: Retrieve required parts from the Inventory Data Model to check for availability.
[ ] Calculate Estimated Repair Cost: Sum the estimated labor costs and part prices to create a total estimate.
[ ] Notify Fleet Manager: Send an email to the Fleet Manager once the repair estimate is ready for approval.
[ ] Update Maintenance Log: Update the specific maintenance entry with the actual costs and parts used after the task is completed.
[ ] Reset Vehicle Status: Update the Vehicle Data Model status from 'Under Maintenance' back to 'Active'.
[ ] Post-Service Quality Check: Create a task for the Quality Controller to verify the work performed.
[ ] Generate Monthly Fleet Health Report: Generate a summary report containing aggregated maintenance costs and vehicle downtime statistics.

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