FLEET VEHICLE MAINTENANCE CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- VEHICLE IDENTIFICATION & INFORMATION ---
[ ] Vehicle Identification Number (VIN)
[ ] Vehicle Make
[ ] Vehicle Model
[ ] Vehicle Year
[ ] Odometer Reading (Miles)
[ ] Date of Inspection
[ ] Vehicle Type (Sedan, Truck, SUV, Van, Other)
[ ] Driver Name (if applicable)

--- ENGINE COMPARTMENT INSPECTION ---
[ ] Inspection Date
[ ] Engine Oil Level (in inches)
[ ] Coolant Condition (Excellent, Good, Fair, Poor)
[ ] Drive Belt Condition (Excellent, Good, Cracked/Worn, Needs Replacement)
[ ] Serpentine Belt Tension (lbs)
[ ] Hose Inspection Notes (check for cracks, leaks, swelling)
[ ] Attach Photo of Engine Compartment (for reference)

--- FLUID LEVELS & CONDITION ---
[ ] Engine Oil Level (Quarts)
[ ] Engine Oil Temperature (°F)
[ ] Coolant Level (Gallons)
[ ] Coolant Condition (Normal, Rusty, Cloudy, Oily)
[ ] Brake Fluid Level (Inches)
[ ] Power Steering Fluid Level (Inches)
[ ] Windshield Washer Fluid Level (Gallons)
[ ] Fluid Leakage Observed? (Yes, No)

--- TIRES & WHEELS ---
[ ] Tire Pressure (Front Left)
[ ] Tire Pressure (Front Right)
[ ] Tire Pressure (Rear Left)
[ ] Tire Pressure (Rear Right)
[ ] Tire Tread Depth (Front Left)
[ ] Tire Tread Depth (Front Right)
[ ] Tire Condition (Overall) (Good, Fair, Poor)
[ ] Wheel Condition (Good, Fair, Poor)

--- BRAKES & SUSPENSION ---
[ ] Brake Pad Thickness (Front - Left)
[ ] Brake Pad Thickness (Front - Right)
[ ] Brake Pad Thickness (Rear - Left)
[ ] Brake Pad Thickness (Rear - Right)
[ ] Rotor Condition (Front) (Good, Fair, Poor, Needs Replacement)
[ ] Rotor Condition (Rear) (Good, Fair, Poor, Needs Replacement)
[ ] Shock Absorber Condition (Front - Left) (Good, Fair, Leaking, Needs Replacement)
[ ] Shock Absorber Condition (Front - Right) (Good, Fair, Leaking, Needs Replacement)
[ ] Suspension Notes (e.g., noises, bouncing)

--- LIGHTS & ELECTRICAL SYSTEMS ---
[ ] Headlight Functionality (Working Properly, Dim, Not Working, Needs Adjustment)
[ ] Brake Light Functionality (Working Properly, Dim, Not Working, Needs Adjustment)
[ ] Turn Signal Functionality (Front) (Working Properly, Dim, Not Working, Needs Adjustment)
[ ] Turn Signal Functionality (Rear) (Working Properly, Dim, Not Working, Needs Adjustment)
[ ] Hazard Light Functionality (Working Properly, Dim, Not Working)
[ ] Battery Voltage (V)
[ ] Electrical System Notes

--- INTERIOR & SAFETY EQUIPMENT ---
[ ] Driver Signature
[ ] Seatbelt Condition (Good, Fair, Damaged - Repair Needed)
[ ] Mirror Condition (Driver) (Good, Cracked, Loose, Broken)
[ ] Horn Function (Test - 1=Working, 0=Not Working)
[ ] First Aid Kit - Completeness (Complete, Missing Items, Expired Items)
[ ] Fire Extinguisher Inspection Date
[ ] Interior Cleanliness Notes

--- UNDERCARRIAGE INSPECTION ---
[ ] Rust Severity (1-5)
[ ] Describe Any Visible Leaks
[ ] Check for Damage (Exhaust System, Fuel Lines, Brake Lines, Frame Rails, Suspension Components)
[ ] Frame Rail Corrosion Measurement (mm)
[ ] Notes on Suspension Mounts
[ ] Condition of Exhaust System (Good, Fair, Poor)

--- SCHEDULED MAINTENANCE & REPAIRS ---
[ ] Scheduled Maintenance Date
[ ] Mileage at Service
[ ] Service Type (Oil Change, Filter Replacement, Tire Rotation, Inspection, Other)
[ ] Detailed Service Description
[ ] Parts Used - Quantity (e.g., Oil Filters)
[ ] Supporting Documentation (e.g., Invoice)
[ ] Notes on Parts Used/Replaced

--- TECHNICIAN NOTES & FOLLOW-UP ---
[ ] Technician's General Notes & Observations
[ ] Mileage at Service
[ ] Next Service Due Date
[ ] Severity of Issues Found (None, Minor, Moderate, Major)
[ ] Recommended Repairs & Estimated Cost
[ ] Parts Replaced (Select all that apply) (Oil Filter, Air Filter, Spark Plugs, Brake Pads, Tires, Other)
[ ] Technician Signature

--- END OF TEMPLATE ---
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