FLOWER SHOP SUPPLIER RELATIONSHIP & CONTRACT RENEWAL CHECKLIST 2026

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--- SUPPLIER DIRECTORY & CONTACT AUDIT ---
[ ] Supplier Name
[ ] Primary Contact Person
[ ] Contact Email Address
[ ] Phone Number
[ ] Supplier Category (Fresh Flowers/Bloom Wholesale, Greenery & Foliage, Hard Goods (Vases, Ribbon, Tools), Packaging & Supplies, Specialty/Exotic Imports)
[ ] Last Audit Date
[ ] Supplier Business License/Permit
[ ] Delivery Methods Available (Standard Scheduled Delivery, Same-Day Emergency Delivery, Store Pickup Only, Third-Party Courier)

--- ORDER PERFORMANCE & RELIABILITY REVIEW ---
[ ] Review Period Date Range
[ ] Primary Supplier Name (Wholesaler A, Wholesaler B, Local Flower Farm, Other)
[ ] Average Delivery Delay (Minutes/Hours)
[ ] Percentage of Damaged/Spoiled Items Received
[ ] Observed Delivery Issues (Late Arrival, Incorrect Item Quantity, Substandard Bloom Quality, Damaged Packaging, Missing Invoice/Paperwork)
[ ] Supplier Reliability Summary & Notes
[ ] Upload Delivery Discrepancy Photos
[ ] Manager Approval Signature

--- PRICING & COST ANALYSIS ---
[ ] Primary Item/Variety Name
[ ] Previous Unit Price (2025)
[ ] Current Unit Price (2026)
[ ] Price Trend (Decrease, Stable, Increase)
[ ] Percentage Variance
[ ] Supplier Quote Document
[ ] Cost Drivers Identified (Seasonal Fluctuations, Fuel/Logistics Surcharges, Scarcity of Supply, Increased Labor Costs)

--- CONTRACT TERMS & AGREEMENT REVIEW ---
[ ] Contract Expiration Date
[ ] Contract Renewal Status (Active, Under Negotiation, Pending Renewal, Terminated)
[ ] Terms to Renegotiate (Unit Pricing, Delivery Frequency, Payment Terms (Net 30/60), Minimum Order Quantity (MOQ), Return/Credit Policy)
[ ] Negotiation Notes
[ ] Original Signed Contract
[ ] Manager Approval

--- QUALITY CONTROL & SAMPLE TESTING ---
[ ] Inspection Date
[ ] Flower Variety Inspected (Roses, Lilies, Hydrangeas, Tulips, Other/Mixed)
[ ] Observed Quality Issues (Wilting/Browning, Stem Damage, Pest/Insect Presence, Incorrect Quantity, Bruised Petals)
[ ] Detailed Damage Report
[ ] Photos of Defective Stock
[ ] Inspector Signature

--- RENEWAL & NEGOTIATION STRATEGY ---
[ ] Primary Negotiation Goal
[ ] Key Negotiation Levers (Price Reduction, Extended Payment Terms, Faster Delivery Frequency, Minimum Order Quantity (MOQ) Reduction, Exclusive Access to Seasonal Varieties)
[ ] Contract Expiry Date
[ ] Supplier Performance Feedback
[ ] Proposed New Contract Draft
[ ] Manager Approval

--- ADMINISTRATIVE & PAYMENT SYNCHRONIZATION ---
[ ] Last Invoice Reconciliation Date
[ ] Vendor Account Number
[ ] Outstanding Balance Due ($)
[ ] Payment Method Used (Credit Card, ACH/Bank Transfer, Check, PayPal/Digital Wallet)
[ ] Upload Signed Contract/Agreement
[ ] Manager Approval Signature

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